Position Information

Position Information

Position Number 607030
Working Title Administrative Associate 1
Job Title Administrative Associate 1
Department Student Affairs Administration
Job Type Full-Time
Job Purpose
Serves as the primary receptionist for the Student Affairs Administrative Office and backup for the Administrative Associate 4, as well as provides backup to the Eagle Card Supervisor during SOAR weeks and other times if/when needed.

Essential Functions
Serves as the primary receptionist for the Student Affairs Administrative Office. Receives and directs incoming calls and emails, sorts and distributes mail, and receives and assists visitors. Provides direction to students regarding student absent notifications. Types, files, sends and receives faxes, and performs clerical duties as assigned by Executive Director of Student Affairs. Enters correspondence, reports, and other information to the Banner Document Management (BDM) system. Proofreads large projects and documents for accuracy. Serves as backup to the Administrative Associate 4 in Student Affairs, as well as backup to the Eagle Card Supervisor during SOAR and other times if/when needed. Other projects/duties as assigned.

Minimum Qualifications
High School diploma or equivalent. One year of clerical/secretarial and customer service experience. Experience using various office software, such as Microsoft Office. Experience with data management software. Experience with high volume traffic.

Preferred Qualifications
Experience with Microsoft Office specifically for Mac systems. Experience with Banner and Banner Document Management (BDM) System. Experience in a college/university setting.

Work Hours
Typical hours are Monday-Friday from 8:00am- 4:30pm (1 hour for lunch).

Compensation and Benefits

Salary Commensurate with education and experience. Clerical & Support Pay Grade 3.
Benefits Information
Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Posting Details

Posting Date 03/14/2019
Deadline Date 03/24/2019
Special Instructions to Applicants
Applicants will be required to upload a cover letter addressing how the applicant's skills and abilities meet the qualifications for the position, resume, and complete contact information (including email addresses) for three references. Copy of transcripts required at time of interview (official transcripts required upon hire). Submission of materials is the applicant's responsibility. Applications without all required documents are incomplete and will not be considered.

Applicant Documents

Required Documents

1. Cover Letter
2. Resume
3. List of References

Optional Documents

1. Transcripts
2. Transcripts 2
3. Other Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have one year of clerical/secretarial and customer service experience?
   • Yes
   • No
3. * How did you hear about this job opportunity?
   (Open Ended Question)

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