Position Information

Position Information

Position Number 609170
Working Title Financial Associate 5
Job Title Financial Associate 5
Department Business Office
Job Type Full-Time
Job Purpose
Receive, establish and collect receivables according to State, THEC, and University guidelines. Receivables administered by this position originate from campus departments, faculty/staff, outside businesses/organizations, grants, and students. Responsible for all past due collection efforts including: aging accounts, placing account holds, collection letters, collection agency submissions, reporting bankruptcies to the Tennessee Attorney General's Office, and preparing, submitting write-off requests, and monthly/yearly reconciliation. Responsible for the administration and use of the Campus Receivables Collector (CRC) software system within the Accounts Receivable area. In the performance of these duties, this position must maintain current knowledge of pertinent University, State, and Federal Laws and guidelines. Accurate analysis of policies and guidelines; accurate analysis of student accounts and general receivables with respect to these laws, guidelines and policies; and coordination with other campus offices is essential. This position must be able to communicate effectively with students, parents, faculty/staff, and third parties as allowable within FERPA and other privacy law restrictions.

Essential Functions
Ensure compliance in accordance with Federal, State, and University guidelines when collecting revenue and administering collection procedures. Perform detailed account analysis and issue resolution originating from inquiries by internal and external parties including: students, academic and administrative departments, internal committees, government agencies, collection agencies, and private third party sponsors. Record accounting entries related to collections and accounts receivable owed to the University. Invoice and verify fee discounts for other schools. Reconcile multiple types of collection accounts and track collection fees. Maintain and administer the Campus Receivable Collector (CRC) software. Perform in-depth monthly reconciliations of University receivables, CRC entries and accounts, perform in-depth year-end reconciliations, and prepare year-end journal entries and reports. Properly age past due accounts, follow through on collections procedures according to policy including preparing and submitting write-offs, and follow State and Federal guidelines regarding bankruptcies. Facilitate accuracy of fee assessment each semester.

Minimum Qualifications
High school diploma or equivalent. Two years of relevant experience in accounting or other related business field. Knowledge of generally accepted accounting principles. Excellent mathematical and procedural analytical skills. Ability to complete high volume of financial transactions with accuracy. Personal computer capabilities in software such as Microsoft Office Suite (specifically Word and Excel). Ability to tactfully communicate both orally and written. Ability to meet frequent deadlines. Ability to work efficiently and accurately under pressure. Ability to identify problems and solve logically.

Preferred Qualifications
Previous experience in a higher education. Experience working with collection agencies. Experience in Ellucian Banner, TouchNet and Campus Receivables Collector (CRC). Post-secondary degree in Accounting or related business field.

Work Hours
Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m.

Compensation and Benefits

Salary Commensurate with education and experience; Clerical and Support Pay Grade 8.
Benefits Information
The University offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Posting Details

Posting Date 12/12/2018
Deadline Date 12/27/2018
Special Instructions to Applicants
Applicants will be required to electronically upload a cover letter addressing how the applicant's skills and abilities meet the qualifications for the position, resume, and complete contact information for three professional references at time of application. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.

Applicant Documents

Required Documents

1. Cover Letter
2. Resume
3. List of References

Optional Documents
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have at least two years of relevant experience in accounting or other related business field?
   • Yes
   • No
3. * How did you hear about this job opportunity?
   (Open Ended Question)

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