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St. John's University

Location: JamaicaNY 11439 Document ID: AC482-0GFW Posted on: 2019-02-0602/06/2019 Job Type: Full-time

Job Schedule:Full-time
2019-03-08
 

Part-Time Facilities Assistant


St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Part-Time Facilities Assistant

Job Description:

The role of Part-Time Clerical Facilities Assistant will provide clerical support to the Executive Assistants in connection with their responsibilities. The schedule will be 15 to 20 hours per week in a 3 to 4 day period. This position will report to the Executive Assistant to the Associate Vice President of the department.

We are looking for an individual who is willing to assist the Executive Assistants with overflow work and any other responsibilities as they deem necessary. Someone with good work ethic and a positive attitude.

Responsibilities:

  • Daily phone coverage for senior management
  • Process, fax and file purchase orders and any other responsibilities in connection with the purchase order system
  • Copy, print and maintain updated certificates of insurance
  • Scan all service agreements and contracts, including sending approved hard copies to vendors
  • Assist with the maintenance of supply orders for Facilities, Conference Services and outsource company
  • Any other documentation deemed necessary by the Executive Assistants


Technical Skills:

  • Proficient in the use of Microsoft Office
  • Knowledge of Word Perfect, Acrobat Adobe
  • Proficient use of Internet and E-mail and social networking websites
  • Knowledge of Hewlett -Packard laser printers, fax equipment and scanners


Qualifications:

  • 1 to 2 years working experience in an office environment, preferable
  • Excellent computer and typing skills
  • Excellent oral and written communication skills
  • Self-motivated and customer service oriented
  • Ability to work independently and on a team
  • Flexibility regarding work schedule
  • Strong organizational and planning skills, Including ability to multi task
  • Detail oriented


Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.



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