Job Summary

Columbus State University has an opening for an Administrative Assistant in the Department of Human Resources. This position will perform a variety of office support and/or administrative duties for the department, to include, assisting and directing visitors; resolving administrative problems and inquiries; and completing a range of administrative activities.

Responsibilities

Responsibilities include but are not limited to: performing a range of diverse and sometimes complex administrative activities for the department; serving as the central point of contact with other departments and external constituencies in the resolution of a variety of daily matters to include office and front desk operations; answering telephones and assisting visitors; resolving and/or referring routine administrative problems and inquiries; managing appointment schedules and calendars; establishing, maintaining, and updating files, databases, records, and/or other documents; developing and maintaining data, performing routine analysis and calculations in the processing of data for recurring internal reports; and assisting with travel and/or purchasing.

The selected candidate will also supervise student employees as appropriate; maintain employee, faculty, and student personnel files and ensure files are in good condition and properly located; organize, maintain, and prepare files for permanent storage location, if applicable; prepare files and/or documents for recycling, burning, and/or shredding; order and maintain inventory of office supplies; respond to verbal and written employment verifications, to include completion Public Service Loan Forgiveness Verification Form (PSLF) requests; prepare draft documents and compose routine correspondence on policy and procedural issues; assist in the resolution of process related or procedural problems and inquiries received from department representatives, employees, and applicants; accept delivery of incoming packages and correspondence; opens, sorts, and distributes mail; perform special projects; and all other related duties as assigned.

Required Qualifications

Minimum qualifications include an Associate's degree or equivalent from a two year college or technical school and a minimum of three years' experience in an office environment; or an equivalent combination of education and related human resources experience. The successful candidate must possess demonstrated customer service and computer skills to include knowledge of Microsoft Office; the ability to work independently, with various departments, and as part of a team; the ability to understand Human Resources policies and processes; the ability to maintain confidentiality, meet deadlines, have a keen sense of attention to detail, and considerable knowledge of office procedures and processes; the ability to complete tasks timely and accurately; handle multiple projects simultaneously; the ability to communicate effectively both orally and in writing; excellent interpersonal and organizational skills; flexibility; skill in organizing resources and establishing priorities; the ability to analyze and solve problems, gather data, compile information, and prepare reports.

Proposed Salary

The salary is commensurate with education and experience.

Required Documents to Attach

For fullest consideration, please submit your application immediately. Columbus State University is an Affirmative Action/Equal Opportunity Employer, Committed to Diversity in Hiring.

Required Documents to Submit with Online Application:

• Cover Letter/Letter of Application
• Resume

All applications and required documents must be submitted using the Columbus State University's online employment site.

Contact Information

If you have any questions, please contact the Human Resources Office at 706-507-8920 or e-mail to hr@columbusstate.edu.

Conditions of Employment

A successful criminal background and credit check will be required as a condition of employment.