Executive Assistant

Title Position Reports To: University Registrar

JOB SUMMARY:

Provide standard secretarial and administrative support for the University Registrar and the leadership team of the registrar's office.

RESPONSIBILITIES & DUTIES:

Compose and type standard correspondence, and may draft complex communications.

Screen telephone calls and visitors.

Schedule appointments and travel itineraries.

Make arrangements for meetings and conferences.

Organize and maintain correspondence and records; follow-up on pending matters.

Assist with complex issues, often of a confidential nature.

Communicate and/or coordinate Supervisor's instructions with various individuals and/or departments.

Prepare reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.

Prepare materials needed for conferences, correspondence, meetings, telephone calls, etc.

Maintain filing and record system, including confidential files.

Take and transcribe meeting minutes of conferences and meetings.

Assist with the office's external communications, including scheduled mass-emails to faculty and students.

Assist with the updating of the office's online presence, including the office's webpages and social media sites.

Perform other job-related duties as assigned.

REQUIREMENTS:

Good ability to prioritize workload according to volume, urgency, etc.

Good organization skills and attention to detail.

Good interpersonal skills.

Good ability to handle multiple tasks effectively and accurately.

Good ability to be discrete and maintain high confidentiality on a wide range of issues.

Good verbal and writing skills.

Good knowledge of University policies and procedures.

Good computer skills for using Windows, Microsoft Word, Excel, Administrative Systems and E-mail.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

High School Degree plus 3 - 5 years job-related experience.

To apply, visit https://chm.tbe.taleo.net/chm02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2110





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