Position Information

Position Information

Position Number 021020
Working Title Administrative Associate 3
Job Title Administrative Associate 3
Department Water Center
Job Type Full-Time
Job Purpose
Responsible for providing administrative support for the Water Center for the management, utilization and protection of water resources. Serve as the Center's liaison with faculty, students and staff, as well as commercial customers for the laboratory. Assist with the proposal process and grant management, maintain Center and externally funded research project records, and assist the Center laboratory with purchasing and report distribution.

Essential Functions
Provide general administrative support, including composing correspondence, scheduling meetings, coordinating events, and maintaining records and files. Maintain Center's motor pool vehicles, to include scheduling, maintenance and invoicing. Order supplies, parts, and equipment for the Center laboratory and administration, as well as for grants, as needed. Process supply orders and route to appropriate faculty as needed. Prepare and process paperwork for Center faculty, staff, and student travel, as well as grant travel. Reconcile and maintain backup records for all Center issued procurement cards. Maintain master database of all Center laboratory and interdepartmental transfer invoices, as well as sending customized water sample reports and invoices to customers. Assist in grant proposal paperwork preparation and collecting data for grant proposals and budgets. Assist with grant budget management, as needed. Perform other administrative duties in support of assigned functions within the Center including special projects, analysis and other specialized functions, as assigned.

Minimum Qualifications
High school diploma or equivalent. Two years of related experience. Ability to interpret and apply University and State of Tennessee policies, procedures and budget/accounting processes. Ability to multi-task effectively in a varied, high-volume environment. Excellent written and oral communication skills. Excellent organizational skills. Ability to work effectively with staff at various levels to identify and resolve issues. Ability to respond quickly and constructively to changes or unexpected shifts in priorities. Ability to manage workload and meet challenging deadlines. Proficiency in office productivity software such as Microsoft Office Suite (Excel, PowerPoint, Access, Word).

Preferred Qualifications
Bachelor's degree from an accredited institution in a business related discipline such as accounting, finance, or business administration. Experience with Banner.

Work Hours
Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m.

Compensation and Benefits

Salary Commensurate with education and experience; Clerical and Support Skill Level 5. This is a full-time grant funded position; its continuation is contingent upon future funding.
Benefits Information
The University offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Posting Details

Posting Date 09/18/2018
Deadline Date 09/28/2018
Special Instructions to Applicants
Applicants will be required to electronically upload a cover letter addressing how the applicant's skills and abilities meet the qualifications for the position, resume, and complete contact information for three professional references at time of application. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.

Applicant Documents

Required Documents

1. Cover Letter
2. Resume
3. List of References

Optional Documents
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have at least two years of related experience?
   • Yes
   • No
3. * How did you hear about this job opportunity?
   (Open Ended Question)

To apply please click here!