Eastern Washington University, Department of Engineering & Design and Comprehensive Mine Safety & Health Program (Grant) are searching for a 75% time Program Assistant (12 months per year).

This position will perform specialized technical and clerical duties in support of the Grant. Under general supervision, position will perform work requiring knowledge experience specific to the Grant. Position will provide faculty, staff, program participants and/or the public with information and interpretation of policies and activities related to the Grant. Position will compose written communications, reports, and will establish and maintain records relating to Grant activities, including both paper and electronic records.

Position will perform technical work, as delegated by the Director of the Grant. For example, this position is responsible for the creation of all administrative reports, including budget reports, as well as reports providing project status, statistics and rubrics. Other Grant specific activities include scheduling of mine safety classes, updating Grant web page, invoicing, maintaining and monitoring budget and informing supervisor of status.

Typical Work performed as delegated and under guidance or direction of the Director

1. Primarily responsible for preparation of all required administrative reports; responsible for completeness of reports, ensuring that report data is in compliance with federal and EWU rules, policies, procedures and standards, as well as the federal MSHA States grant program;


2. Make travel arrangements; make sure all travel plans comply with the Grant and EWU policies;


3. Prepare budget for the grant project;


4. Create and update statistical graphs showing number of and type of trainings done by the grant project;


5. Purchase supplies and equipment for the Grant;


6. Reconcile Banner finance system charges to make sure that all expenses were correctly charged to the Grant accounts;


7. Prepare budget revisions;


8. Keep all Grant files and records required fro compliance with the MSHA States Grant program;


9. Make sure all files, records and record keeping activities comply with all MSHA state grants record keeping, as well as university and state requirements for records maintenance and retention;
   #Assist the MSHA Grant Instructor in preparation of pre and post-tests for safety trainings;


10. Prepare rubric analysis of the pre and post-tests for safety trainings;


11. Register miners for the annual refresher trainings and new miner trainings;


12. Answer questions by the clients on the safety trainings;


13. Receives and screens public by telephone and in person; makes appointments; arranges for transportation and accommodations.

Screening of applications will begin August 13th; applications for this position will be accepted through August 17th. Position is available now. All materials will be held in strict confidence, and references will not be contacted prior to candidate notification.


About Eastern Washington University

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to Eastern's Cheney campus, we also offer our Riverpoint campus in Spokane, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Conditions of Employment

Optional: Contact the Office of Human Resources if you would like to obtain a copy of the Essential Functions Analysis form which describes the physical and mental demands associated with this position.

Required Qualifications

• High school graduation or equivalent;


• College coursework;


• Two years of full-time clerical experience; completed degree may be substituted for the required experience on a year for year basis.


• Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

Position Specific Requirements

• At least two years of prior work experience relevant to working as the sole program or administrative assistant;


• Experience using spreadsheets, and updating web pages;


• Experience using complex, large enterprise data systems, such as Banner. “Large” means involving more that 10,000 records.

Preferred Qualifications:

• Experience working on a federal grant;


• Any knowledge of mine safety rules and regulations;


• Past work experience on MSHA grants;
  Experience and/or training on Banner systems and institutional travel forms and procedures.

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