Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT-serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:
The Administrative Scheduler provides comprehensive scheduling support for University Relations senior team members and is cross-trained to supply support for executive staff members of University Relations, located in Burruss Hall. The Administrative Scheduler actively manages the individual calendars and meeting requests for Senior Team members; coordinates group meetings for colleagues and stakeholders; schedules meetings and campus visits for search committees; and supports additional scheduling requests identified by the Executive Assistant in Burruss Hall. The Administrative Scheduler provides phone coverage for issue communications; understands and communicates office processes and procedures to team members; and serves as a point of contact for university and non-university colleagues.
The Administrative Scheduler operates as part of a unified support team that works collaboratively with administrative staff within University Relations, the Advancement Division, and across the organization. The role requires a high degree of confidentiality, flexibility, and collaboration across a matrixed organization. The Administrative Scheduler works exhibits excellent interpersonal communication and organizational skills; and uses good judgment to manage competing priorities.

Required Qualifications:
• Administrative or relevant office experience.
• Experience working in a fluid environment, where flexibility and collaboration are key to success. Must be able to work collaboratively with supervisor, peers, and other administrative colleagues.
• Strong organizational skills and the ability to handle multiple projects in priority order.
• Must have good judgment and exercise confidentiality.
• Experience using Microsoft Office Suite; proficiency using Exchange/Outlook scheduling and mail tools.
• Demonstrates accuracy and attention to detail while performing job responsibilities.

Preferred Qualifications:
• Prior experience at Virginia Tech or other higher education environment.
• Demonstrated experience with calendaring, complex scheduling and supporting meetings.
• Demonstrated ability to maintain a professional demeanor.
• Experience working with a team and managing priorities.



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