Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT-serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:
The Virginia Tech division of Advancement seeks a dynamic, creative, and organized individual to serve as a Special Events Coordinator. The Coordinator plans a wide variety of special events for internal and external activities, including but not limited to, donor stewardship events, reunions, tailgates, dedications, regional events, and other Advancement and University-wide events. Under the direction of the Director of Special Events in the department of Alumni Relations, the individual will coordinate events involving the University's alumni, major donors and prospects, administration, and friends. The Special Events Coordinator works with planning committees to ensure that events conform to the highest standards, flow smoothly, and meet the standards and goals of the Advancement Division and University. They create and maintain event documentation and follow standard procedures and protocol while proactively identifying challenges and problem solving. The Coordinator manages all logistics on assigned events, researches and maintains information on invitees and participants, tracks attendance, manages event budget, writes correspondence, and creates/designs other printed materials as needed.

Required Qualifications:
Bachelor's degree or equivalent level training/experience in related field
Demonstrated experience in special event design
Demonstrated experience working with vendors and arranging for contracted services
Demonstrated experience in Microsoft Excel
Must be comfortable working in a fast-paced environment, with the ability to make decisions quickly
Exceptional interpersonal, communication, and organizational skills
Ability and willingness to manage multiple projects simultaneously with a high degree of creativity and initiative
Must be available to work nights and weekends

Preferred Qualifications:
Prior experience in special event programming in a higher education setting
Prior experience using Banner software or related systems
Prior experience creating, managing, and reconciling budgets, including both accounts payable and receivable
Demonstrated experience with graphic design and/or desktop publishing software (In Design, Photoshop, etc.)



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