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Elmhurst College

Location: ElmhurstIL 60126 Document ID: AC225-0ESA Posted on: 2018-06-2806/28/2018 Job Type: Regular

Job Schedule:Full-time
2018-07-28
 

Administrative Assistant ? Part-Time, Political Science and History Departments

Perform administrative duties for department heads and faculty members of the departments, proctor examinations and other assigned functions on a generally independent and unsupervised basis.

Salary Grade O03
Essential Functions
1. Word process letters, syllabi, tests, reports, memos, etc.
2. Respond by email, mail, or phone to routine inquiries.
3. Maintain appointment calendars.
4. Greet students and visitors, handle their inquiries, and direct them to the appropriate people, according to their needs.
5. Answer telephone and take messages. Handle all calls where possible or refer calls to appropriate party or department.
6. Keep track of work from various faculty, meeting deadlines where possible; if not, notifying party.
7. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
8. Organize and maintain paper and electronic files and keep files in proper order.
9. Coordinate and schedule appointments and meetings.
10. Create and/or maintain Majors/Minors lists.
11. Maintain and update Blackboard pages.

Other Duties and Responsibilities
Performs other duties as assigned.

Minimum Qualifications
1. High school graduate.
2. Administrative Assistant background.
3. Microsoft Office knowledge or experience.
4. Familiar with Blackboard.
5. Organizational ability.
6. Pleasant personality.

Preferred Qualifications
1. Business school training.
2. Experience at an educational institution.

Working Conditions/Physical Requirements
Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.

Work Hours
Part-time Monday - Friday, approximately 16-20 hours/week.

Posting Date 06/06/2018
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
This position is part-time approximately 16-20 hours/week Monday - Friday.

Elmhurst College offers more than 60 undergraduate majors, 17 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst College is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest's best values in higher education. Recruiting and retaining a diverse workforce is a critical component of the College's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst College is an EO Employer. Elmhurst College prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting http://elmhurst.simplehire.com/postings/800

Applicant Documents
Required Documents
  • Resume
  • Cover Letter
  • Optional Documents
    Supplemental Questions

    Required fields are indicated with an asterisk (*).