Director, Physical Plant and Facilities

North Orange County Community College District

Position Number: CCM981

Location: Cypress College

Department: CC Maintenance and Operations

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 7:00 am - 3:30 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:

Plans, organizes and directs the overall facilities programs and maintenance operations functions for a college campus, including facilities management, campus maintenance and operations, and various auxiliary services; evaluates the effectiveness of facilities programs, maintenance operations and assigned auxiliary services; develops and implements plans and procedures to facilitate and improve operations and activities.

Directs and coordinates campus facilities development, preventative maintenance and special repair projects, including all major infrastructure such as HVAC systems, fire alarm systems, parking lots and storm drains; coordinates the preparation of project proposals; directs and coordinates campus construction and contracting activities, including planning and procurement of services, evaluation of proposals, and development of contracts to secure professional services and products; directs and coordinates campus facilities use and processes contractual agreements related to the use of facilities.

Initiates, reviews and approves specifications, work orders, service requests, change orders, claims, stop notices, time sheets, requisitions and other documents related to assigned programs, operations and activities; develops, prepares and maintains a variety of detailed and comprehensive reports, records and files related to assigned programs, operations and activities.

Coordinates the preparation of the campus annual space inventory; manages key inventory, issuance and control; maintains inventory control of campus equipment; directs and coordinates the use and maintenance of campus vehicles.

Directs and coordinates campus environmental, safety and training programs, including illness and injury prevention, hazardous materials, and emergency response; manages the campus hazardous waste program; inspects facilities and grounds for safety hazards and maintenance needs and determines maintenance priorities; directs and coordinates the implementation of the campus energy management plan.

Develops and prepares the annual preliminary budget for maintenance and operations activities, utilities, capital outlay and other assigned programs; monitors and controls budget expenditures; directs the preparation and maintenance of detailed and comprehensive reports, records and files regarding programs, operations, and activities.

Maintains communication with college and District personnel, vendors, governmental agencies, and various outside organizations to exchange information, resolve conflicts and issues and coordinate the activities of assigned programs and operations.

Organizes, attends, or chairs a variety of administrative and staff meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

In addition to the essential functions, the Director, Physical Plant and Facilities may be assigned responsibility for the coordination and supervision of auxiliary services such as campus safety and security operations, campus mail services, campus production services, and campus receiving and warehousing functions.

Primary Purpose:
Under the direction of a college Vice President or designee, this position is responsible for planning, organizing and directing overall campus facilities programs and maintenance operations and for coordinating and supervising campus auxiliary services as assigned.

Working Relationships:
The Director, Physical Plant and Facilities maintains frequent contact with college and District personnel, vendors, and various outside agencies.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives related to facilities planning, construction, maintenance and operations, and contractual agreements for services

Knowledge of California Community College Construction Act, Capital Outlay Budget Handbook, Scheduled Maintenance and Special Repair Program, and Hazardous Substance Program

Knowledge of competitive bidding process, contract administration practices, and general facilities planning techniques

Knowledge of federal and state laws and regulations related to facilities planning and construction, and labor compliance procedures

Knowledge of general budgeting and accounting principles and procedures related to facilities planning and construction

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of appropriate software and databases

Knowledge of record keeping procedures

Ability to read blueprints

Ability to analyze and evaluate facilities planning and construction proposals, budgets, Contracts and contractor performance/compliance

Ability to lead and supervise public works construction contract activities

Ability to exercise good judgment and initiative in resolving problems and making recommendations

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements:
This position requires a valid drivers license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Drivers License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0)

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications:
Bachelors Degree in Business, Public Administration or a related field from a regionally accredited institution.

Demonstrated experience in administering facilities and maintenance operations functions, including buildings and grounds.

Demonstrated experience with facilities planning and management, including scheduled maintenance and new construction.

Minimum of three years of increasingly responsible management experience in facilities, maintenance and operations functions.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:
Administrative experience in public higher education, preferably at a community college

Experience in Bond construction management and facilities planning

Coursework and training in one of the following engineering disciplines at a graduate level (Mechanical, Electrical, Civil, Industrial Engineering)

Experience with Bluebeam and Computer Aided Design (CAD) software

Evidence of and commitment to sustainable practices in facilities management

Work experience including oversight of a large, diverse staff (journeyman, electricians, carpenters)

Working Conditions:
Office environment subject to constant interruptions and frequent interaction with others; field environment requiring site inspections; may require off-site duties and activities.

Salary Range: $113,641 - $143,795 Annually

Number of Vacancies:

Commitment to Diversity:


Posting Number: 201547P

Open Date: 05/01/2018

Close Date: 6/13/2018

Special Instructions Summary: Applicants must complete the drivers license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate N/A (not applicable). Do not use terms such as see resume or see attached.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the Additional Transcripts I link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

To apply, visit: https://nocccd.peopleadmin.com/postings/2964







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