Job Duties:
• Support the Dean in interfacing with all on- and off-campus constituencies through various media and technology so that the Dean can effectively represent the College of Management both internally and externally.
• Provide high-level administrative support to the Dean including, but not limited to, managing and maintaining schedules and calendars, scheduling and coordinating meetings, and preparing travel arrangements and reimbursements.
• Maintain calendar of annual activities and responsibilities and remind the Dean/department chairs/program directors of upcoming tasks.
• Manage and compose written communication on behalf of the Dean and prioritize constituent needs for individual meetings with the Dean.
• Communicate with department chairs and program directors regarding meetings and policies.
• Coordinate all logistics for meetings and special events including, but not limited to, travel, space reservations, contractual documentation, dinner arrangements, and campus event and technical support. Attend and take minutes at specified meetings and ensure minutes are distributed to appropriate individuals in a timely manner.
• Maintain schedules for faculty reviews and leave eligibility.
• Review and print annual salary letters (prepared by the Provost's office) for all Management faculty as well as merit review feedback and University Review Committee letters to faculty who are reviewed.
• Provide needed files and information for various meetings and conferences. Assemble background materials for items requiring a decision or action.
• Maintains confidential records for the Dean concerning University and College committees meetings, department reviews, faculty retention, tenure, promotion, and merit reviews, salary, administrative reviews, student information, and search committees.
• Ensure the Dean's office follows the University's record retention policy.
• Assist with all aspects of special projects, as assigned by the Dean.
• Communicate effectively, both in writing and orally, with faculty, students, administrative personnel, staff, and parents to address inquiries relating to policies, procedures, and practices.
• Answer questions or provide referrals to appropriate resource person(s).
• Establish and maintain effective working relationships with all members of the Dean's and College Staff.
• Various other duties as assigned.
Diversity Statement:
The Dean's Office of the College of Management recognizes the value and importance of an inclusive and diverse workplace. The Office is committed to working affirmatively to recruit and support a diverse group of staff, students, and faculty. In the Dean's Office, an active exchange of many viewpoints in an environment of mutual respect is highly valued. Attracting talented people from a variety of backgrounds improves the functioning of the Dean's Office and is crucial to our support of the University mission.
Minimum Qualifications:
• Five years of high level administrative experience
• Proficiency with quantitative data and knowledge of financial processes
• Demonstrated ability to work effectively under pressure, with little day-to-day direction or supervision
• Ability to work on multiple projects simultaneously in a deadline-driven environment
• Demonstrated ability to maintain strict confidentiality and exercise good judgment in the discharge of all duties
• Excellent problem solving and organizational skills
• Excellent written and verbal communication skills
• Ability to relate tactfully and diplomatically to a wide range of constituencies, including students, parents, faculty and Trustees
• Demonstrated information-gathering skills
• Proficiency on a computer, with experience in the areas of word processing, spreadsheets, and use of email and the web
• Interest in continuous enhancement of information technology skills, as well as other professional development
• Ability to maintain a flexible schedule, working occasionally on evenings and weekends
• A proven collaborator who can work effectively within a complex and diverse organization
Preferred Qualifications:
• Administrative/office experience in an educational setting
Bucknell University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities.
Bucknell University is a private, highly selective, unique national University where liberal arts and strong professional programs in engineering, business, education and music complement each other. We seek candidates who are committed to Bucknell's efforts to create a climate that fosters the growth and development of a diverse student body, and we welcome applications from members of groups that have been historically underrepresented in higher education. Bucknell is a NCAA Division I (FCS) and Patriot League member institution that sponsors 27 varsity athletics programs. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an architectural gem that has been ranked as one of America's best small towns. The Lewisburg area offers a unique combination of outdoor recreation opportunities, and appealing amenities such as art galleries, an art deco theater, historic museums, and charming independent boutiques and restaurants. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C.
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