Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT-serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:
Reporting to the Plans Library Coordinator, the Assistant Plans Library Coordinator assists with maintaining Facilities' architectural record documents in an organized and efficient manner (which is in accordance with university and state standards) and utilizing Document Management Software ( DMS ). This position assists in receiving, reviewing, and processing hard copy and digital record documents submitted by various departments and other sources, to ensure compliance as mandated by DoD 5015.2 and the Library of Virginia.
Additionally, the position will:
- Assist customers in locating records in the digital repository, and with printing and copying requested materials.
- Assist in the preparation of weekly/monthly departmental reports
- Assist in the training of student workers and provide assistance in monitoring their task assignments and quality of their work.
- Assist with implementing and testing upgrades to DMS software.
- Assist with identifying, documenting and implementing improvements to work flow process.
- Provide assistance with other duties and responsibilities as needed.

Required Qualifications:
- Records management experience with digital document management systems.
- Demonstrated customer service experience.
- Proficient skills with recent versions of software such as MS Office Suite (Word, Excel, Access, Outlook, Power Point, OneNote), Adobe Acrobat Pro X and Adobe Photoshop.
- Must have the ability to work independently with minimal supervision, set priorities, and engage in several projects simultaneously.
- Must have strong communication and interpersonal skills, and work well in a team environment.
- Must have a valid driver's license.

Preferred Qualifications:
- Associates degree in business or office administration, and/or recent experience in a document management related field.
- Demonstrated experience working with documentation related to construction, engineering or architecture.
- Demonstrated experience working with document management system software.
- Experience working with a variety of office equipment, including wide-format scanners/printers.



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