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Bucknell University

Location: LewisburgPA 17837 Document ID: AC111-4UJC Posted on: 2018-04-1704/17/2018 Job Type: Regular

Job Schedule:Full-time
2018-05-17
 

Academic Assistant, History

The Academic Assistant provides essential support to faculty in the History department. The Academic Assistant is responsible for broad oversight in administering the departments including clerical, student support and faculty coordination duties including events and special projects. May perform duties of a sensitive and confidential nature. This position reports to the faculty Department Chair and works under the coordination of the Lead Academic Assistant. The Academic Assistant may supervise student workers.

Job Duties -

1. Provides administrative support overseeing daily operations of the department including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalog, and preparing brochures and other department related tasks. Serves as the department's key coordinator.
2. Serves as the main point of contact for operations of the department both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork, and friendliness.
3. Coordinates special events for the department including symposia, conferences, field trips, performances, etc. Arranges student and guest speaker travel and processes honorariums. Coordinates preparation, setup, and logistics for these events/functions.
4. Administers the department/unit's budget, including monitoring and tracking expenses for items paid and pending payment, budget reconciliation, resolving issues, and assisting with developing budget projections and collecting information for budget development. Ensures accuracy and compliance with approved budget. Processes purchase orders, check requisitions, and travel advances.
5. Arranges and processes payroll records and stipends for students and assistants working for the department.
6. Schedules and summarizes confidential student course evaluations (may include proctoring).
7. Assists with faculty orientation and office set up. Assists with tenure reviews (and others as necessary to department and college) including, but not limited to, coordination of student and DRC comments.
8. Responsible for the administrative support for faculty recruitment search procedures, including online search, travel arrangements, and schedules for interviews. Processes all materials (postings, applicant files, etc.) for department searches. Serves as the liaison with Human Resources in search efforts.
9. Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
10. Supports accreditation and assessment reviews.
11. Performs all duties and responsibilities using current processes, applications, and technology.

Department Specific Duties:
1. Maintains department social media presence and coordinates with communications on department web site.
2. Supports faculty with administrative tasks such as book orders, building and maintaining faculty profiles, organizing professional travel, and other support tasks as necessary.

Minimum Qualifications -

High school diploma/GED and two to three years of administrative/office experience
Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
Strong written and verbal communication skills
Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities
Ability to handle sensitive confidential information in a responsible and appropriate manner
Proactive approach to projects, problem solving, communication needs, and planning
Must be able to work independently as well as in a team environment
Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills

Physical Demands -
Ability to lift and carry up to 25 lbs.
Must be able to remain in a stationary position for extended periods of time, sit at computer, and use a mouse and keyboard for long periods of time.
Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Bucknell University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities.

Bucknell University is a private, highly selective, unique national University where liberal arts and strong professional programs in engineering, business, education and music complement each other. We seek candidates who are committed to Bucknell's efforts to create a climate that fosters the growth and development of a diverse student body, and we welcome applications from members of groups that have been historically underrepresented in higher education. Bucknell is a NCAA Division I (FCS) and Patriot League member institution that sponsors 27 varsity athletics programs. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an architectural gem that has been ranked as one of America's best small towns. The Lewisburg area offers a unique combination of outdoor recreation opportunities, and appealing amenities such as art galleries, an art deco theater, historic museums, and charming independent boutiques and restaurants. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C.

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