Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT-serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:
• Provides administrative support to the Department Head including accurate calendar maintenance and event planning;
• As a representative of the department head, maintains frequent contact with the department's faculty and staff, and provides services to visitors, callers, and others in the department;
• Provides operational and program support associated with the daily activities of the department;
• Handles human resources responsibilities related to recruitment, hiring, salary adjustments, and termination of faculty, staff, research faculty, and visiting scholars, and work visa paperwork;
• Prepares requests for payments, travel reimbursements, and scholarship payment requests from department VT Foundation accounts and prepares monthly reconciliations of those accounts;
• Provides website backup support for the BSE web page;
• Serves as Managing Editor and Design & Layout Editor for the semi-annual BSE newsletter;
• Coordinates Department Head's office activities with other clerical staff;
• Assists the department head with preparation of reports, staff evaluations, and establishment of office policies and procedures.

Required Qualifications:
Administrative support experience in an academic or professional office environment such as preparing professional business correspondence and spreadsheets, proofreading and editing, scheduling meetings, and maintaining a calendar of appointments; Fiscal experience such as working with accounting systems, fiscal processing, reconciliations; Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and Google products; Experience handling and maintaining confidential records appropriately; Self-motivated with the ability to work independently; Ability to organize, plan, and prioritize work while simultaneously managing multiple tasks; Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data; Excellent written and oral communication and interpersonal skills; Ability to work collaboratively and effectively with individuals, units, and constituencies of diverse backgrounds.

Preferred Qualifications:
Post-secondary education or equivalent training and/or experience; Knowledge of university policies and procedures related to human resources, payroll, and immigration; Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Banner HR, Banner Finance, PeopleAdmin, Ensemble CMS , Canvas, Leave & Time Worked Reporting System, eVerify; Experience with desktop publishing software such as Adobe InDesign; Experience with website maintenance



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