WIOA Title I Program Administrative Coordinator

Virginia Community Colleges - System Office

 

The Virginia Community College System (VCCS) is comprised of 23 community colleges located on 40 campuses throughout the Commonwealth of Virginia. Our colleges provide programs and courses of instruction through the associate-degree level, encompassing occupational-technical education, college transfer education, general education, developmental education, continuing education and workforce development. We provide access to quality higher educational opportunities and workforce training throughout the Commonwealth for over 225,000 credit students and nearly 175,000 non-credit students. Our mission is to give everyone the opportunity to learn and develop the right skills so lives and communities are strengthened. As such, the VCCS aims to become a model institution for diversity and invites multicultural professionals from all backgrounds to contribute to its aspiration for building an inclusive community where everyone is given equal opportunity to reach their full potential. If you are looking for a new challenge and like a high-energy environment making a difference in people's lives, then you'll love working with Virginia's Community Colleges.

 

About the Position:

The WIOA Title I Program Administrative Coordinator is a key position within the Grants Administration Team in VCCS' Workforce Development Services division responsible for coordinating the grants management, including fiscal and operational administration, of federal Workforce Innovation and Opportunity Act (WIOA) Title I funds. The position serves as a liaison to fifteen (15) local workforce development areas (LWDAs) in the Commonwealth and subrecipients of WIOA Title I funds ensuring that the operational infrastructure is in place for LWDAs to provide quality workforce services. Primary responsibilities include:

• Provide/lend expertise as a grant administration subject-matter expert in developing effective grant administrative operations
• Serve as the liaison to ad hoc teams working on WIOA implementation or other WIOA operational elements
• Serve as the liaison to the local workforce development areas on operations, including surveying for information
• Maintain up-to-date knowledge of federal regulations and guidance, and state and local administrative guidelines and policies governing WIOA Title I programs
• Assist in the development and issuance of administrative guidance to subrecipients on grant related matters
• Participate in federal and state audit/monitoring reviews for grant funded activities and execute corrective actions resulting from the audit/monitoring process
• Provide technical assistance regarding fiscal and operational matters to subrecipients
• Assist with budget development for state allocations
• Provide assistance in resolving outstanding issues resulting from monitoring reviews
• Develop and issue grant agreements, award letters, notices of obligation and appropriate payment request and fiscal reporting forms to subrecipients
• Initiate payment processing of subrecipient requests and prepare and process fund drawdown requests
• Ensure that payment of grant funds to subrecipients does not exceed funds allocated and authorized for expenditure and that administrative expenditures of subrecipients do not exceed the allowed rate
• Coordinate with WIOA program staff to review and/or revise fiscal reports aligning expenditure activity with the program/activity
• Review subrecipient monthly expenditure reports submitted to VCCS and monitor expenditure levels to ensure acceptable expenditure and obligation rates per grant requirements
• Evaluate, make recommendations and process for approval budget revision requests, equipment purchase requests, fund transfer requests and Incumbent Worker Training requests
• Assist Compliance Monitoring Team with preparation for site visits and determination of corrective actions for subrecipients
• File federal FFATA reports of WIOA awards in the System for Award Management (SAM) within prescribed deadlines
• Provide input and information for the Annual Report on the Workforce Innovation and Opportunity Act
• Ensure that local workforce development areas have developed and submitted their local plans and One-Stop certifications for review and approval
• Ensure that local workforce development areas have submitted their board certification materials in compliance with state policy
• Serve on the review team for the One-Stop Center Certification Process

 

Qualifications

Required Education and Experience:

• A combination of relevant experience and education typically obtained through completion of a Bachelor's degree that provides the required level of knowledge, skills and ability to successfully perform the functions of the job. Master's Degree Preferred.
• Considerable experience with federal grants administration and/or compliance
• Experience in analyzing, interpreting and determining impact of federal and state regulatory requirements and guidelines
• Extensive skill in the use of spreadsheet and word processing software
• Previous experience and/or advanced understanding of the state workforce development system
• Experience with the operational elements of organizations
• Sound knowledge of fiscal practices and procedures

 

Abilities required:

• Strong attention to detail
• Strong organizational and financial management skills
• Ability to think and problem solve creatively
• Excellent communication and interpersonal skills with ability to establish and maintain effective working relationships with federal, state and local officials and leadership/professional staff in workforce development
• Demonstrated success working in fast-paced, rapidly changing environment
• High proficiency in Microsoft Office tools
• Ability to effectively manage and complete assignments independently and as a team member

 

Application Instructions:

Go to http://www.vccs.edu/careers for further information regarding this position and/or to apply.

This position will remain open until filled; however, first review of applicants will begin after February 4, 2018.

 

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

 

 

Apply Here


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