Position Number:

120351

Title:

Coordinator

Functional Title:

Event Coordinator

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

1.00

Unit:

VPUR-Univ Alumni Association

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Alumni Engagement and Outreach Team at the University of Maryland Alumni Association recruits alumni to participate in meaningful events, programs, and volunteer opportunities, as well as strategically engage our alumni to cultivate relationships. The Alumni Engagement and Outreach Team is seeking a dynamic Events Coordinator to assist in the planning and execution of Category 1 and 2 events and manage Category 3 events independently.

The Events Coordinator is responsible for supporting the Director and Assistant Director of Alumni Events and Programs in the planning and staffing of 50+ events annually. The Alumni Engagement and Outreach Team plan dynamic events and programs for alumni, both locally and regionally.

Under the direction of the Director of Alumni Events and Program, the coordinator is responsible for tracking event registrants, fielding calls, providing customer service, corresponding with alumni and vendors via phone and email, securing contracts, drafting briefings, data entry, collateral, rsvp form and landing page creation, and other duties as assigned. S/he will also manage all logistical components, strategy and content for a small portfolio of events.

The Coordinator must have the availability to work evenings and weekends throughout the year.
Must be able to travel locally and regionally 15% of the time. This position may be physically demanding at times; must be able to lift 40 lbs.

Minimum Qualifications:

Education (include licenses, certifications, etc.):
Bachelor's degree.

Experience:
A minimum of 2 years of full-time experience in an events administrative role or similar.
Experience in data-based information systems.

Knowledge, Skills, and Abilities:
Exemplary written and verbal communication skills.
Excellent interpersonal and organizational skills and the ability to work effectively with a wide range of constituencies in a diverse community are necessary.
Must work effectively and collegially in a team environment.
Exceptional attention to detail and resourcefulness.
Must have superior customer service skills.
Ability to balance multiple high-level priorities.
Proficient in Microsoft Office Suite.
Knowledge of venue and vendor contracts.
Ability to work evenings and weekends.
Ability to travel up to 15% locally and regionally.

Preferences:

Preferences:
Working knowledge of Google Suite Applications
Familiarity with Advance or similar database skills.
Familiarity with event management or registration software.
Experience working with or supervising volunteers.
Experience in nonprofit/higher education environment.
Experience in marketing and design.
Proficiency in Adobe Suite

Additional Certifications:

Additional Information:

Physical Demands of the Position: Must be able to work evenings and weekends. Tradition work environment; may be physically demanding at times- must be able to lift 40 lbs. This position requires some travel to events (
For best consideration, please apply by Friday, January 19, 2018.

Benefits offered: The University offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Candidates must be able to provide proof of eligibility to work in the USA . No Visa sponsorship is offered for this position.

Posting Date:

01/11/2018

Closing Date:

Open Until Filled

Yes

Best Consideration Date

01/19/2018

Physical Demands

Must be able to work evenings and weekends. Tradition work environment; may be physically demanding at times- must be able to lift 40 lbs. This position requires some travel to events (

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.


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