FLSA Status: Nonexempt
$15.09/ per hour
Job Summary:
The Financial Assistant (Accounts Payable) is responsible for supporting the vendor payment functions of the university by reviewing payment documentation, entering payment information into the university's payment system, and reviewing and disbursing vendor payments.
Duties and Essential Job Functions:
Reviews invoices and vendor payment documentation for compliance with university procedures.
Enters vendor payment information into the university's payment system.
Reviews and disburses vendor check and electronic payments.
Reconciles processed payments by verifying entries and comparing system reports to balances.
Ensures payment accuracy by investigating and resolving discrepancies.
Ensures compliance with federal tax regulations regarding vendor payments, including federal tax identification numbers and 1099 processing.
Responds to vendor inquiries.
Functions as liaison with other departments by communicating and resolving issues.
Manages public relations by greeting customers; answering or referring inquiries and providing information and assistance.
Maintains historical records by preparing, sorting and scanning documents.
Improves efficiency of operations by researching and developing improvements.
Performs other related duties as assigned.
Job Requirements:
Required Education and Experience:
- High school diploma or GED equivalent.
- 2 years of experience working with basic accounting processes.
Preferred Education and Experience:
- Accounts Payable experience.
Knowledge, Skills & Abilities :
- Knowledge of basic research techniques.
- Knowledge of basic accounting processes.
- Knowledge of problem solving techniques.
- Skill in some or all components of Microsoft Office.
- Skill in Microsoft Windows navigation.
- Ability to work with a high degree of accuracy.
- Ability to clearly communicate verbally.
- Ability to draft grammatically correct correspondence.
Physical Requirements (With or Without Accommodations):
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
- Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
- There are no harmful environmental conditions present for this job.
- The noise level in this work environment is usually moderate.
This position has been identified by TCU as one which deals heavily with financial records, cash, accounts payable, personnel and payroll records. To comply with TCU Vacation Policy 6.001, you will be required to take one vacation period of no less than five consecutive working days each fiscal year. During this five consecutive vacation period, you may not contact the University or its employees for work purposes through any means, including responding to University e-mail.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law
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