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North Orange County Community College District

Location: AnaheimCA 92801 Document ID: AB454-3GTX Posted on: 2017-12-0112/01/2017 Job Type: Regular

Job Schedule:Full-time
2017-12-31
 

Administrative Assistant III



Administrative Assistant III

North Orange County Community College District


Position Number: CCC985

Location: Cypress College

Department: CC Social Sciences

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Performs advanced administrative duties independently at the direction of the head of a functional activity within a college or District; manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring specialized and extensive knowledge of assigned area.

Prepares and maintains class schedules, room assignments, textbook orders, audio-visual and computer equipment, and associated paperwork; assists instructors with preparation of curriculum, forms, applications, and testing materials; ensures classrooms and instructional areas are maintained; assists with tenure reviews.

Plans and organizes special projects, committees, receptions and events as assigned; maintains calendar of activities, events and special meetings; schedules appointments and meetings; prepares agenda items and materials as required; attends meetings and transcribes and distributes minutes.

Assists in the compilation and preparation of budgets; maintains department expenditures and budgets; approves expenditures within established guidelines; calculates and submits time sheets; responds to inquiries regarding financial issues.

Maintains a variety of complex records of confidential nature including information regarding Board, District, personnel, student, or controversial matters; inputs and retrieves computerized data as required.

Composes and prepares correspondence independently; formats presentations and reports; develops and revises schedules and forms; compiles and prepares complex and difficult statistical and narrative reports from a variety of sources; greets visitors and directs to appropriate personnel; initiates and answers telephone calls; screens and directs calls; receives, opens, prioritizes, and routes mail.

Orders supplies and equipment, and prepares purchase requisitions; tracks orders to assure delivery and payment; processes facilities maintenance requests.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Primary Purpose:
This position is responsible for performing a wide variety of comprehensive, complex, and specialized administrative duties to support the head of a functional activity within a college or District; and managing office functions to assure efficient operations. This requires specialized knowledge in the functional area supported.

Working Relationships:
The Administrative Assistant III maintains frequent contact with various District departments and personnel, faculty, students and the public.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives.

Knowledge of applicable sections of State Education Code and other applicable laws.

Knowledge of organization, policies, and rules of assigned department or program.

Knowledge of modern office practices, procedures and equipment.

Knowledge of record-keeping techniques.

Knowledge of basic bookkeeping procedures.

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.

Knowledge of various computer software applications.

Ability to interpret, apply and explain rules, regulations, policies and procedures.

Ability to make arithmetic calculations quickly and accurately.

Ability to type at 60 wpm from clear copy.

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action.

Ability to plan, organize and prioritize work.

Ability to work independently with little direction.

Ability to complete work efficiently with many interruptions.

Ability to work confidentially with discretion.

Ability to meet schedules and time lines.

Ability to understand and follow oral and written directions.

Ability to communicate effectively, both orally and in writing.

Ability to understand scope of authority in making independent decisions.

Ability to review situations accurately and determine appropriate action according to established guidelines.

Ability to establish and maintain effective working relationships with others.

Special Requirements:
Coursework must be verifiable on a legible transcript.

Applicants selected for interview will be required to pass a typing test (60 wpm).

Minimum Qualifications:
High school diploma or equivalent.

Minimum four years (4) years of administrative experience; may be supplemented by applicable college courses.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:


Working Conditions:
College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.

Salary Range: $4,771 - $5,789 per Month

Number of Vacancies: 1

Commitment to Diversity:


Posting Number: 2015214P

Open Date: 11/15/2017

Close Date: 12/1/2017

Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate N/A (not applicable). Do not use terms such as see resume or see attached.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

To apply, visit: https://nocccd.peopleadmin.com/postings/2794







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