PAY GRADE: 27N

DEADLINE: November 12, 2017

CONTEXT OF THE JOB:

Under limited supervision, ensures accurate, compliant and efficient procurement transactions and analysis. College of Engineering research expenditures is approximately $50M. The principal emphasis is on coordination of records activities that impact major information systems. A high level of independent judgment is required to resolve records systems problems and address policy compliance.

MAJOR RESPONSIBILITIES:

• Serve as liaison for internal and external constituencies including faculty, students, vendors and procurement office staff
  Administer and manage the purchasing process and credit card allocations in a research-intensive environment
• Ensure accurate purchases to vendors per buyer requests using appropriate mechanics (Payment to Vendor, Payment to Individual, credit card, etc.)
• Allocate charges and provide supporting documentation for 600+ cards
• Verify allowability, allocability and reasonableness as needed for Contract and Grant allocations
• Validate procurement (WORKS) transactions to ensure General Ledger accuracy
• Research and respond to routine and non-routine inquiries
• Manage the business expense reimbursement process
• Prepare the reimbursement form according to UD policy and federal regulations
• Ensure supporting documentation and receipts are provided
• Purchase capital and non-capital equipment
• Ensure accurate and complete orders
• Interpret policies and regulations to ensure compliant transactions
• Track fabrication transactions through capitalization process; understand and interpret UD and federal policies related to capital equipment
• Develop, analyze and refine existing adhoc financial/audit reports for distribution to faculty, department, and other team members
• Process journal vouchers and cash transmittals
• Verify, resolve and provide supporting documentation for procurement related issues that are detailed in the automated closeout report for contracts and grants
• Prepare and review reports in central systems to validate data
• Resolve complex procurement and financial issues
• Perform other related duties as assigned

QUALIFICATIONS:

• Associate's degree or equivalent course work in business administration, accounting or related field and supervisory experience preferred. Requires a minimum of a high school diploma or GED with four years of increasingly responsible records systems or accounting experience. Additional related education may be substituted for required experience.
• Knowledge of records and inventory control systems.
• Ability to organize, review, analyze, and interpret data control reports.
• Ability to work in a cross-functional, agile, collaborative team.
• Knowledge of University operating procedures preferred.
• Demonstrated ability to use advanced techniques in spreadsheet and database software.
• Demonstrated ability to communicate and interact well with peers, supervisors, and others in a positive and professional manner.
• Analytical/mathematical skills required.
• A high level of independent judgment is required.
• Must have strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously.
• Ability to work independently and effectively in a fast-paced environment.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to plan, organize, implement, evaluate and modify administrative support.
• Ability to adjust to a changing environment.
• Experience with PeopleSoft preferred.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

To apply please click here!