The Scheduling and Event Coordinator is responsible for the year-round coordination of space requests and reserving facilities for purposes other than academic classes, such as student events, lectures, meetings, conferences and events, and summer programs using the College's centralized scheduling software. The Coordinator must schedule space and events so they don't conflict with intended audiences and /or over-extend the College's resources (e.g. Dining Services, Media Services, Facilities, Campus Safety, etc.). The Coordinator communicates and enforces policies regarding use of space.
The Scheduling and Event Coordinator is responsible for the daily management of the scheduling and calendar system. The Coordinator trains staff, students, faculty and space managers on the use of the College's scheduling system. The Coordinator schedules regular updates to the system, updates and configures the system to keep up with changes and additions to space and resources on campus, and is the point of contact for troubleshooting any questions or concerns with the use of the system. Travel to and attendance at an annual user's conference is required to stay current on best practices and system releases.
The Scheduling Coordinator is responsible for maintaining the College's Master Calendar system, approving requests, collecting and formatting event descriptions, images, and other relevant event details while maintaining a consistent professional final product that represents the College's events appropriately.
During the academic year, acts as an Event Coordinator and is the point of contact to external organizations coordinating meetings, conferences and events to be held on the Skidmore campus. Responsibilities include responding to inquiries, providing estimates, creating contracts, verifying insurance certificates, acting as liaison with Catering, Media Services, Facilities, and other service providers to ensure a successful event. During the summer months, the coordinator is part of a busy team of conference and event coordinators responsible for implementing a heavy load of summer conference and event logistics.
The Scheduling and Event Coordinator is part of the operations team which supports the overall work of the Office of the Dean of Special Programs and reports to the Managing Director of Operations and Conferences.
Minimum Qualifications
Conference and event planning experience is required in order to represent Skidmore professionally to external audiences visiting campus. The position requires strong technical skills and proven ability to learn new systems. Excellent customer service and relationship management is necessary to be successful in the position. Attention to detail is a must.
Preferred Qualifications
Experience in an academic or hospitality setting is preferred. Knowledge of EMS or other scheduling system is preferred. Conference management software experience is a plus.
Physical Demands (For Union Positions Only)
EEO Statement
Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.
Employment at Skidmore College is contingent upon an acceptable background check result.
CREATIVE THOUGHT MATTERS.
Special Instructions to Applicant
Posting Information
Posting Date 09/06/2017
Open Until Filled Yes
Closing Date
Quicklink for Posting http://careers.skidmore.edu/postings/1277
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Where did you first learn about this position?
- Chronicle of Higher Education
- Diverse Issues in Higher Education
- Higher Education Recruitment Consortium (HERC)
- HigherEdJobs.com
- Hispanic Outlook in Higher Education
- Indeed.com
- Inside Higher Education
- New York State Department of Labor
- Saratoga Chamber of Commerce
- Saratogian
- Scholarly Hires
- Skidmore Website
- Times Union
- Career Fair
- Invited by Department to Apply
- Professional Conference
- Professional journal/publication
- Referred by Skidmore Employee
- Other
Documents Needed to Apply
Required Documents
- Cover Letter
- Resume
- List of Three References
To apply please click here!
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