Function:
Provide general office support and coordination by performing clerical and administrative duties.

Essential Responsibilities:
1. Receive, sort, file and retrieve forms, correspondence and documents, exercising discretion when working with confidential information.

2. Compile reports and summaries of work; update, check and complete records, forms and documents.

3. Verify discrepancies and make corrections.

4. Process documents to update and maintain files/records.

5. Research records and disburse information.

6. Establish and maintain filing systems.

7. Compose, format and type routine correspondence, reports and other documents.

8. Provide general reception duties.

9. Answer and route telephone calls.

10. Coordinate calendars, schedules, training, travel arrangements, meetings and special events.

11. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts.

12. Operates a variety of office equipment.

13. Order office and program supplies, including arranging for equipment maintenance.

14. Orient, train or back up other clerical staff.

Essential Responsibilities Continued:

Other Responsibilities:
1. Maintain a working knowledge of the college's available facilities, resources and services.

2. Perform other job-related duties as assigned.

Work Relationships:
Does Not Supervise

Physical Demands:
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Visual Acuity: Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Work Environment: Moderate noise.

Environmental Conditions: Typical office or administrative conditions. (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:
Office

Required Qualifications:
1. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and training.

2. Ability to read and comprehend simple instructions, short correspondence and memos.

3. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups both internally and externally of the organization.

4. Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of money and weight measurement, volume and distance.

5. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

6. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet. Previous experience using databases, including enterprise-wide databases (e.g. Datatel) preferred.

7. Type a minimum of 40 words per minute.

Desired Qualifications:

Special Instructions to Applicants:

Testing Required:

Materials Required to Complete the Application Process for this Position:
Resume/Curriculum Vitae


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