Position Summary:
This position is responsible for procurement of all required commodities and contractual services for a staff of close to 600 faculty, academic staff, classified staff, research associates, research assistants, and other employees, as well as 7 service centers for the Biochemistry Department of the University of Wisconsin-Madison. Biochemistry's staff is located in five diverse locations. Biochemistry staff includes 36 highly productive principal investigators. The Biochemistry department generates over 28 million in research dollars annually. This position will work on the procurement of an average of $10 million worth of goods and services per year. Over $1.5 million of these transactions are completed annually using 32 procurement cards, and Biochemistry utilizes over 500 vendors in our procurement process. This position will procure a wide variety of supplies and services including but not limited to: research consumables, research animals, capital equipment, computer hardware, software and 60 maintenance contracts, several utilizing shared funding. This is technical purchasing work with assigned tasks ranging from moderate to extreme difficulty, working to meet procurement deadlines in a fast-paced environment. A variety of processes will be used including Simplified Bids, Official Sealed Bids, Requests for Proposals, State and University Contracts, Subcontracts and Academic Support Services Agreements.

This position maintains all financial records related to purchasing, simplified bids, and contracts, and also functions as pre and post-audit for purchasing expenses. This position is responsible for pre audit of all transactions and must follow cost accounting standards, as required by OMB circular A-21 and A-110. The position will also work cooperatively with CALS to obtain prior approval for all purchases on federal sources that would normally be disallowed under OMB circular 21 but with proper justification and documentation are considered allowable.

This position will need to understand the associated terms and conditions with over 300 federal 144, 142, and 150 grants, and non-federal 135 grants, 133 gift funds, 161 trust funds, 136 revenue producing funds, WARF patent funds, 101 GPR funds and University of Wisconsin foundation funds and endowments.

The employee in this position is expected to use the tools and principles of quality management in performing their daily work and must demonstrate exceptional customer service by establishing and maintaining effective professional relationships with their supervisor, coworkers, vendors and all faculty and staff. This position is expected to be proactive and must always be seeking to improve our procurement processes. This position must be a role model of exemplary behavior with excellent communication skills. This position will provide guidance to others when necessary on the complexities of the procurement and funding process. This position will function as a lead worker for a Purchasing Associate. This position will be expected to participate in continuous learning through professional development activities. This position will function independently in his/her decision-making, and will work under general supervision from the Associate Administrative Program Specialist.

Position Duties:
List of Duties

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:
Bachelor's degree preferred although not required for this position.

Minimum Years and Type of Relevant Work Experience:
Extensive knowledge of State of Wisconsin and University of Wisconsin Purchasing Policy and Procedures. Previous experience with procurement of services and supplies is preferred. Experience with developing and managing purchase contracts is preferred. Previous experience in developing bids, processing purchase orders, managing and administering blanket purchase orders.

Additional Information:
The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

UW-Madison is an equal opportunity/affirmative action employer.

We promote excellence through diversity and encourage all qualified individuals to apply.

Department(s):
A073000-COL OF AG & LIFE SCIENCES/BIOCHEMISTRY

Work Type:
Full Time: 100%

Appointment Type, Duration:
Ongoing/Renewable

Salary:
Minimum $43,871 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:
Apply online at "Jobs at UW" (http://jobs.wisc.edu) under job number 98303. Applications must be received through UW-Madison's online application system.

Click the "Apply Now" button above, to start the application process.

As part of the online application, and in order to be considered for this position, applicants should upload the following documents: 1) a cover letter and 2) a resume. Your cover letter should detail your relevant experience, training and education for this position.

Contact information for three (3) references will be requested at the time of application.

Contact:
Stefanie Lannoye
slannoye@wisc.edu
608-261-1029
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:
ASSOC PROCUREMENT SPEC(T05FN)

Employment Class:
Academic Staff-Renewable

Job Number:
98303-AS


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://oed.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Apr 15 2019 Central Daylight Time
Applications Close: Apr 29 2019 11:55 PM Central Daylight Time


To apply please click here!