Pay Grade: 31E

Context of the Job:

The Facilities, Real Estate & Auxiliary Services (FREAS) organization is responsible for designing, constructing, and maintaining safe and highly functional buildings and grounds for the University of Delaware students, faculty, staff, and guests. The organization consists of Auxiliary Services, Custodial & University Services, Finance & Administration, Maintenance & Operations, Planning & Project Delivery, Real Estate, and Sustainability Energy & Engineering. The organization employs over 700 plus employees responsible for more than 440 buildings making up the approximately 8.5 million square feet of space on five campuses and over 2,000 acres.

Under the general direction of the Associate Director, the Accounting Supervisor will lead day to day operations, including accounts payable, accounts receivable, payroll as well as monthly and yearly financial close, and monthly account reconciliations. The Accounting Supervisor will ensure the Financial Services department has systems and procedures in place to support effective and efficient processing, but also ensure department compliance with university accounting standards as well as GAAP. This position will be responsible for coordinating and controlling related business system set-up to implement policies and improve productivity, efficiency and customer service.

This position will be heavily involved with information technology and will handle testing and implementation of department information technology projects. The Accounting Supervisor will also work closely with supporting systems that impact the General Ledger, including the work order and time and attendance systems. This position collaborates closely with other Facilities, Real Estate & Auxiliary departments, units, and management levels.

The Accounting Supervisor will provide work leadership and supervision to accounting personnel on complex assignments, projects or tasks and reviews their progress and work for adequacy, method of procedure.

Major Responsibilities:

• Performs accounting duties of a complex nature requiring advanced professional experience, knowledge and competency in accounting principles and practices.
• Develops and manages all financial procedures across organization. Trains financial and operational staff on financial policies and procedures; collaborates closely with other Facilities departments, units, and management levels.
• In consultation with the Associate Director, assists in developing more efficient related business processes department wide by analyzing and conducting needs assessment for future enhancements and functional improvements to benefit Facilities departments. Assists with developing functional technology plans including, programming requirements, priorities and the implementation and testing of systems.
• Reviews and approves a wide range of accounting transactions. Responsible for ensuring the entries are proper and in accordance with department and University of Delaware policies.
• Oversees the approval and processing of revenue, expenditure, ledger and account maintenance and data entry, ensuring compliance with University, State, and Federal policies and regulations, while maintaining appropriate internal control safeguards.
• Responsible for structure and integrity of FREAS Microsoft Access databases (Equipment, Vehicles, Waste Management, etc.).
• Coordinates monthly/yearly closing schedules and procedures with the Controller's Office, user departments, and the Budget Office.
• Develops reports/data analysis using PeopleSoft Query/Cognos reporting tools as needed. Provides reporting to inform and support the related business needs of management.
• Resolves daily production issues that occur by working with internal staff and other departments, such as Procurement, Budget, Finance or General Accounting.
• Leads, develops and maintains all cost interfaces between the University Purchasing and the Facilities Work Order System including training end users. Leads problem resolution, considering strategies to optimize result including evaluating information against standards and conducting financial analysis to identify the costs, risks and trends.
• Supervises and prepares various work papers and schedules to support inquiries from internal and external auditors. Prepares annual procedural memos for Facilities-wide distribution.
• Ensures records systems are maintained in accordance with generally accepted auditing standards as well as all monthly, quarterly, and yearly financial processes and procedures are handled.
• Advises and supports departments such as Facilities Executive Management; Custodial & University Services; Maintenance & Operations; Sustainability, Energy and Engineering; and Planning & Project Delivery on improvement of current fiscal procedures, implementation of new fiscal policies, and training of accounting and administrative personnel.
• Oversees and develops reports on performance metrics for processing and key performance indicators for financial organization.
• Implements training programs for financial and operational staff in order to maximize internal knowledge and organizational effectiveness.
• Strengthens communications at all levels inside and out to create and promote a positive working atmosphere.
• Supervises, develops and mentors staff.
• Performs miscellaneous job-related duties as assigned.

Qualifications:

• Bachelor's degree in Finance or Accounting or a minimum of five years of related experience, or equivalent combination of education and/or experience. Advanced Certification (CPA, MBA) preferred.
• Advanced knowledge of Microsoft Excel and Access.
• Ability to gather, analyze and interpret financial data and prepare financial reports using spreadsheet and database applications
• Ability to conduct financial analysis to identify costs, risks, and alternatives.
• Ability to analyze actual revenue, funding, and expenses.
• Ability to evaluate and verify information against a set of standards.
• Ability to work independently with procedures or by limited direction.
• Ability to coordinate and assist in budget development and preparation.
• Ability to analyze budgetary expenditures for compliance with approved budget
• Experience with PeopleSoft (or similar ERP system), Maximo (or similar work order management system), and other financial applications with query writing and report generations using a variety of data sources is preferred.
• Experience with Business Intelligence applications is preferred.
• Knowledge of cost analysis techniques.
• Ability to evaluate and verify information against a set of standards.
• Ability to coordinate and assist in budget development and preparation.
• Ability to analyze budgetary expenditures for compliance with approved budget.
• Ability to develop and deliver presentations.
• Experience participating in design, development, and implementation of associated computer systems and applications.
• Ability to exercise sound judgment and make independent decisions.
• Effective written and verbal communication and organizational skills; ability to communicate and interact well with people of all ages and diverse backgrounds and to maintain a positive work climate.
• Ability to develop, plan, and implement short- and long-range goals.
• Effective interpersonal, attention to detail, and organizational and problem-solving skills.
• Ability to perform job duties with minimal supervision, effectively prioritize work, multitask, and adjust to changing workloads, responsibilities, and deadlines in a diverse community
• Ability to analyze complex data and apply statistical principles and processes to meet a range of informational requirements.
• Knowledge of business process reengineering including end users training
• Skill in establishing, directing, and enforcing policies and procedures.

Applications close:

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