Position Summary:
The Administrative Specialist manages the administrative and business management of the Division of Cardiothoracic Surgery in the Department of Surgery, with direct responsibility to the Chair of the Division of Cardiothoracic Surgery. The Administrative Specialist functions as a liaison between the Division Chair, department administration, institutional leadership, education and research leaders, and other programs, synthesizing a vast array of information to advise and address issues.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:
List of Duties

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:
Bachelor's Degree required; preferably in health care administration, business administration, education or closely related field.

Minimum Years and Type of Relevant Work Experience:
1-3 years experience in an administrative setting assisting a staff member in an executive-level position with strong organizational, technical and leadership skills in the academic and clinical areas of the medical sciences is preferred. Experience working in academic and/or medical setting is preferred. Supervisory experience preferred. Experience managing calendars is preferred. Experience with travel arrangements is preferred.

Demonstrated experience in program development, space and facility management, and medical information system management is preferred. Requires the ability to prepare detailed plans and reports, and the ability to examine and re-engineer operations and procedures through organization structures, policy formulation and application of new procedures.

The ideal candidate will be a self-starter who can function with minimal supervision.

Prefix assignment is determined by years of relevant work experience. A minimum of 7 years' experience is required for appointment at the senior level.

Additional Information:
A successful candidate must also possess the following:
Ability to analyze, interpret and synthesize information from a variety of sources and clearly present findings verbally and in writing.

Ability to work independently, take initiative and prioritize effectively to meet deadlines.

Ability to work professionally and collaboratively in a team setting consisting of diverse populations of faculty, staff, residents, fellows and medical students.

Ability to communicate clearly, effectively, and professionally with academic staff both within and outside of the division, as well as with hospital personnel and administrative leadership.

Must be thorough, organized and highly proficient with computers.

Ability to analyze situations to exercise good judgment, confidentiality and discretion in making a wide variety of decisions.

Department(s):
A539782-MEDICAL SCHOOL/SURGERY/CARDIOTHORACIC

Work Type:
Full or Part Time: 50% - 100%

Appointment Type, Duration:
Ongoing/Renewable

Salary:
Minimum $42,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:
To apply, please upload your cover letter and resume by selecting "apply now". In your cover letter and resume, please address how you meet the Minimum Years and Relevant Work Experience.

Contact:
Cory Reithmeyer
reithmeyer@surgery.wisc.edu
608-263-0787
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:
SR ADMIN SPECIALIST(R08BN) or ADMIN SPECIALIST(R08DN) or ASSOC ADM SPECIALIST(R08FN)

Employment Class:
Academic Staff-Renewable

Job Number:
98142-AS


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://oed.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Apr 3 2019 Central Daylight Time
Applications Close: May 6 2019 11:55 PM Central Daylight Time


To apply please click here!