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California Polytechnic State University

Location: San Luis ObispoCA 93407 Document ID: AC454-0WFY Posted on: 2019-01-1801/18/2019 Job Type: Regular

Job Schedule:Full-time
2019-02-17
 

Assistant to Associate Vice President, Human Resources



Cal Poly, San Luis Obispo

Assistant to Associate Vice President, Human Resources


Department: Human Resources (128700)

College/Division: Administration and Finance

Salary Range: CSU Range: $4,233 - $9,514 per month (Anticipated Hiring Range: $5,000 - $7,083 per month)

Position Description:
The Human Resources (HR) department reports to the Senior Vice President for Administration and Finance. HR provides leadership and support for 1200+ staff and non-academic management employees in organizational development and effectiveness, position management and classification, recruitment and selection, employment, compensation, personnel policies and records, professional development, employee relations, labor relations/collective bargaining, performance management, succession planning, workplace violence prevention, and employee recognition programs. HR also manages comprehensive and integrated benefits administration, disability leave, fee waiver, employment verification, HR information systems (HRIS), and employee information security for 2500+ faculty, management and staff employees.

As confidential assistant to the Associate Vice President for Human Resources, this position provides comprehensive administrative, technical and analytical support for a variety of Human Resources programs. The incumbent has responsibility for all financial and budgetary activities for the department.

  • NOTE: To view the full position description including all the Required Qualifications click here


  • Minimum Qualifications (Staff Only):
    Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.


    Required Qualifications:
  • Ability to understand, analyze and apply personnel policies, collective bargaining regulations, state and federal laws, rules, standards, procedures and policies pertinent to the professional operations of a human resources office.
  • General knowledge of human resources policies, guidelines, and practices of a large institutional or business entity.
  • Experience in general administrative procedures such as research, analysis, and personnel administration.
  • Working knowledge of budget planning, financial management and related policies and practices.
  • Working knowledge of spreadsheet applications and knowledge of algebraic computations.
  • Ability to apply/work with, and explain to others, a variety of complex, vague, and/or frequently changing policies and procedures.
  • Demonstrated ability to exercise a high level of tact, good judgment, discretion and diplomacy, and establish and maintain cooperative working relationships with a diverse population, including co-workers, students, management, faculty, and off campus entities.
  • Ability to interact professionally and courteously in person, on the telephone, and via email.
  • Ability to clearly communicate ideas and recommendations and write clear and concise reports.
  • Strong ability to take initiative, and to independently prioritize and coordinate multiple and shifting work objectives and meet deadlines.
  • Proficiency in using office software packages such as word processing, spreadsheets, databases, and electronic mail and calendaring systems.
  • Ability to gather and analyze data, reason logically and come to conclusions.
  • Ability to draft/compose correspondence. Thorough knowledge of English grammar, punctuation, and spelling.
  • Affinity for accomplishing work objectives in a team as well as independently.
  • Strong organizational skills and ability to work with a high level of productivity and accuracy/attention to detail.

  • Preferred Qualifications:
  • Working knowledge of PeopleSoft HRMS.
  • Working knowledge of PeopleSoft Finance.
  • Working knowledge of Answers query tool and PolyData Dashboards.

  • Special Conditions:
    • Must be willing to travel and attend training programs off-site for occasional professional development.
    • Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
    • Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
    • This position classification has been defined as exempt and is not subject to overtime provisions of the Fair Labor Standards Act (FLSA).

      Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.

      Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.

      For health and well-being, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.

    Review Begin Date:

    Requisition Number: 105105

    To Apply: All applicants must apply online at: https://www.calpolyjobs.org.

    About Us
    Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.

    At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

    Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.





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