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St. John's University

Location: JamaicaNY 11439 Document ID: AC444-0J59 Posted on: 2019-01-0901/09/2019 Job Type: Full-time

Job Schedule:Full-time
2019-02-08
 

Administrative Assistant , GEAR UP


St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Administrative Assistant, GEAR UP

The Administrative Assistant of St. John's University NYGEAR UP/GEAR UP reports directly to Alexandra Marquez, GEAR UP Program Director.

The responsibilities of the Administrative Assistant for the St. John's University GEAR UP Programs includes (but are not limited to):

  • Plans with the GEAR UP Program Director to implement all GEAR UP goals and objectives
  • Collects GEAR UP related data such as academic transcripts for students attending partner schools
  • Serves as task manager for the various clerical and office staff in terms of assigning tasks, providing technical support and following up regarding the completion of tasks
  • Coordinates project mailings to participants, their families, and project partners
  • Assists in coordinating with other divisions, departments and programs at St. John's University to provide activities for GEAR UP students
  • Assists in the scheduling of various student activities and events
  • Attends GEAR UP related activities on evenings and weekends as needed
  • Assures proper documentation and data entry of program services that will assist in the external audits conducted by the funding agency HESC and USDOE
  • Assists with creating staff schedules
  • All other related duties and assignments assigned by the project Director


Qualifications:

  • Bachelor's Degree preferred
  • At least two years of prior office experience in a professional office environment
  • Excellent interpersonal, communication, writing and typing skills
  • Must be extremely organized, detail oriented and able to multitask
  • Excellent project and time-management skills a must
  • Ability to work well independently and collaboratively
  • Proficiency with Microsoft Word, Excel, Access and Outlook is required


St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.


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