Position Vacancy ID:
96424-AS

Employment Class:
Academic Staff-Renewable

Working Title:
Administrative Specialist

Official Title:
ADMIN SPECIALIST(R08DN) or ASSOC ADM SPECIALIST(R08FN)

Hiring Department(s):
A532008-MEDICAL SCHOOL/FAMILY MED/RES GENERAL

FTE:
100%

Anticipated Begin Date:
DECEMBER 24, 2018

Term:
This is a renewable appointment.

Advertised Salary:
Minimum $32,102 ANNUAL (12 months)
Depending on Qualifications

Degree and area of specialization:
- Bachelor's degree in health administration, the biological sciences, the social sciences, business management,
or related field preferred OR will consider if candidate has previous directly related experience.

Minimum number of years and type of relevant work experience:
- 2 years experience providing administrative support or leadership in a professional academic, research,
public health, community, or clinical health care setting required.
- Prior experience working with confidential or sensitive information preferred.
- Experience scheduling meetings and maintaining multiple calendars is strongly favored. Knowledge of
clinical/health research principles preferred.
- Skill with variety of spreadsheet or PC based tools including proficiency with Microsoft Office tools (Word,
PowerPoint, Excel (ability to create spreadsheets and formulas, navigate large and complicated spreadsheets) and Adobe PDF is required.
- Ability to use web-based resources such as those for information retrieval for UW requirements, funding agency requirements, federal regulations, and the database of research proposals. Prior experience using these resources is preferred.
- Existing knowledge of University policies and procedures including travel and purchasing is preferred.
- Existing knowledge of grants and associated compliance regulations is preferred.

Prefix assignment determined by years of relevant work experience.

License or Certificate:


Position Summary:
The Department of Family Medicine and Community Health (DFMCH) is one of the largest and most complex clinical departments in the UW Madison, School of Medicine and Public Health. DFMCH currently has over 941 faculty, staff and students as well as 339 adjunct faculty. Subsequently, the DFMCH Research program currently consists of 15 faculty and scientists supported by approximately 38 program staff. The UW DFMCH is currently one of the top Family Medicine departments in funding. The department has multiple faculty with NIH funded research programs, and administers HRSA and NCCAM research fellowships that serve nine fellows.

This position provides the primary administrative support for the Research Services Administration, faculty and academic staff in the Department of Family Medicine and Community Health (DFMCH) Research Program. In addition, it provides back up support for the Wisconsin Research and Education Network (WREN). This position provides technical and compliance support to Research Faculty and Scientists and must maintain knowledge of complex policies and regulations guiding the research function. This position also coordinates the DFMCH Small Grants Program.

The primary skills needed include the ability to communicate clearly with multiple faculty and staff, the ability to multi-task projects, ability to use web resources for research support, and work with the Research Services Administration to determine priorities. This position also requires excellent administrative, organizational, and interpersonal skills, as well as considerable independence in planning, organizing and implementation. It requires the ability to deal with the diverse elements of the academic and research environment, varying needs of individual research investigators and the willingness and ability to manage competing priorities. Some duties include assisting in the preparation of grants and journal articles for submission, knowledge of and assistance with obtaining appropriate copyright agreements, monitoring compliance with Human Subject/HIPAA training, assisting in the completion and submission of IRB applications, and coordinating DFMCH research accessing and using web based information to support researchers and assisting DFMCH principal investigators in the gathering of data and materials in preparation of grant proposals. Duties are performed under limited supervision and the position reports to the DFMCH Research.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Additional Information:
- Must have strong analytical skills and possess the ability to write and communicate effectively.
- Strong computer skills, especially with Microsoft software.
- Ability and interest in working in a positive team-focused environment.
- Ability to manage many detailed projects simultaneously under tight deadlines
- Employment contingent upon results of criminal background check.

To see the principal duties of this position, please click on the 'Full Position Details' link below.

Contact:
April Schulz
april.schulz@fammed.wisc.edu
608-261-1413
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To apply for this position, please click on the 'Apply Now' button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position including:

-Describe your work experience in a medical, research or higher educational setting.
-Describe your previous experience in research and grant activities with knowledge of NIH and other federal and university regulations for the conduct of clinical research required.
-Requirements for sensitivity and confidentiality in your past work.
-Relevant technical skills you possess working with Microsoft Office software products and your relative proficiency with these products.


Additional Link:
Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Oct 24 2018 Central Daylight Time
Applications Close: Dec 19 2018 11:55 PM Central Standard Time


To apply please click here!