Position Vacancy ID:
106217

Employment Class:
University Staff-Ongoing

Working Title:
Facilities Sched & Event Coord

Official Title:
UNIV CONF COORDINATOR(18500)

Hiring Department:
A540300-SCHOOL OF NURSING/FACILITIES OPRTN/FAC OPRTN

FTE:
100%

Term:
This is an Ongoing appointment

Advertised Salary:
Minimum $17.25

Job Summary:
The Facilities Scheduling and Event Coordinator serves as the initial point of contact for building use requests by faculty and staff and for room scheduling and event planning for non-academic program uses of Signe Skott Cooper Hall. The individual plans, organizes, facilitates and coordinates events such as tours, receptions, non-class lectures and non-SoN meetings in Cooper Hall interior and exterior spaces. The position develops estimates for charges using established criteria and manages vendor contracts related to events. The position also works as needed with others to resolve customer concerns. The position provides data management and generates pre-and post-event reports as directed, and recommends strategies and practices to improve future events.
The position requires the ability to work collaboratively with co-workers, faculty, staff, students, and the public. Knowledge of and the ability to apply relevant university and state policies and procedures, guidelines, rules and regulations to facility use coordination are required. The successful applicant will possess skills in planning meetings, providing customer service, managing assigned projects, solving problems, and managing many details simultaneously. Strong written and oral communications skills, and the ability to work independently and as part of a team, are also required.

Requirements:


Additional Requirements:
A Criminal Background Check will be conducted prior to employment

Schedule Comment:
Mon - Fri 8:30am - 5:00pm

This position is required to occasionally work outside of standard campus hours. Occasionally this position will require, early morning, evening and/or weekend hours to cover special events. Expectations are that staff flex their hours when possible to cover these hours and maintain a 40 hour work week. Prior authorization is required by unit supervisor to work any hours exceeding 40 per scheduled work week.

Contact:
Brenda McFarland
bkwedvick@wisc.edu
608-262-6633
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To apply for this position, please click on "Apply Now", to begin the application process. Please upload ONE pdf file containing the following:

1) a letter of interest, referring to CERT 106217, which highlights work experience.
2) a Resume
3) contact information for three references.

For questions regarding this position, please contact Lisa Reese at lreese@wisc.edu.

Online applications must be received by 11:55pm on the application consideration date. Failure to submit complete application materials may result in ineligibility for this position.


Additional Link:
Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Sep 20 2018 Central Daylight Time
Applications Close: Oct 18 2018 11:55 PM Central Daylight Time


To apply please click here!