Office Assistant II - Bond Office
Portland Community College
Requisition Number: 09405
Location: Capitol Park
Address: 9700 SW Capitol Hwy, Portland OR
Hours of Work: 8 a.m. to 5 p.m. Monday - Friday
Position Status: Classified; Salary Level 15, Fulltime, Non-exempt
Starting Salary Range: $$2,639 - $2,695 per month
Job Close Date: June 8, 2018
Job Summary:
If this sounds like a learning community that you would like to be a part of, and an important role that you would like to play for PCC, please review the minimum qualifications for this position and apply today.
PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options.
Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.
Paid Leave:
- Starts at 6.67 hours of Vacation leave per month (additional vacation hours with years of service)
- 8 hours of Sick Leave per month
- 24 hours of additional Personal Leave days per year
- 11 Paid Holidays
Additionally, PCC provides a tuition waiver for yourself, domestic partner, and children under 24 years of age. Tuition reimbursement for yourself at other accredited institutions.
Responsibilities/Duties:
1.Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. Assesses customer needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensures satisfactory customer service.
2.Processes forms or applications to ensure accuracy and completeness; computes or verifies data, fees or payments, enters data and forwards or files paperwork.
3.Uses a computer and a variety of office software applications including word processing, email, and file management. Creates documents in Word or uses predefined templates and form letters. Creates or maintains files in Excel. Creates PowerPoint presentations and uses Access or other databases.
4.Assists in creating or maintaining the department's web and intranet pages and uses web publishing software to create documents and other web-based resources.
5.Operates office equipment such as printers, copy machines, fax machines. Serves as liaison with service and vendor personnel.
6.May provide direct or indirect assistance to academic functions and services. This includes room or class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services and general support to programs in all areas of the college.
7.Enters information into Banner and/or other large and complex databases of department records and services, ensures the accuracy and completeness of the data, and generates reports or outputs as needed.
8.Performs research and data gathering activities and prepares reports or summaries of information. Prepares or maintains reports or records and other statistical or quantitative data.
9.Receives mail or correspondence for the work unit or area. Opens or reviews correspondence and determines proper disposition.
10.Maintains department supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed.
11.Files documents and develops or modifies filing practices, including use of electronic rather than paper records.
12.Coordinates and organizes meetings, and supports other department activities and functions. Schedules or obtains use of rooms and sets up rooms and equipment for use.
13.Assists in handling personnel or payroll functions, actions, forms and records.
14.Assists in handling and tracking of financial matters, including development or maintenance of the department budget, revenue, expenses or other funding sources.
15.Assists in developing or revising procedures, practices and forms.
16.Attends and participates in meetings and committees and takes minutes or notes and performs follow-up activities.
17.May provide administrative support or assistance in certain defined areas to supervisor or other personnel in the office.
18.Receives, records and/or tracks incoming payments receipts and makes proper distribution of records and funds. Researches and resolves discrepancies and makes proper accounting distribution.
19.Provides training and informal guidance and direction to other employees.
20.Positions in this classification may perform all or some of the functions above and performs other related duties as assigned.
Minimum Qualifications:
To be considered for this position, your application materials must show how you meet the following requirements:
Note: Experience requirements use full-time equivalent
-MINIMUM QUALIFICATIONS
High school diploma or equivalent. Three years of office assistant experience. College or business school training may be substituted for up to two years of the experience requirement.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
?Contemporary office practices, procedures and techniques;
?Spelling, vocabulary, math and grammar skills appropriate to the level of the position;
?Basic budget principles.
Skills in:
?Operating a computer and various software packages;
?Operating a variety of office equipment;
?Identifying student needs and matching them with available resources;
?Creating, organizing and keeping records.
Able to:
?Develop and maintain effective working relationships;
?Meet college expectations regarding customer service;
?Maintain a reliable and dependable attendance record;
?Provide effective and responsive service to department customers and contacts;
?Locate information using electronic resources, including the Intranet and Internet, as assigned;
?Learn and utilize Banner or other information systems and databases.
Special/Preferred Qualifications:
These qualifications and characteristics are critical to success in this important role at PCC. Please clarify in your application materials the experiences, successes and techniques evidencing how you bring these strengths:
- Demonstrated proficiency in Microsoft Word, Microsoft Excel, Google Docs and email. Strong verbal and written communication skills.
-Experience in scheduling meetings, maintaining and updating calendar appointments, and securing room locations.
-Ability to adapt to changing priorities and fluctuating workload.
-Experience working with people from different backgrounds and different levels within an organization.
Additional Posting Information:
1. Completed online application
2. Cover Letter (attach document)* Please state how you meet the minimum and preferred qualifications.
3. Current Resume (attach document)*
* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.
Applicants selected for further consideration may be asked to complete a supplemental questionnaire.
Notes to Applicant:
- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.
- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Classified Employees (PCCFCE). Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction. Probationary period will be in accordance with Article 13 of the Classified Agreement. Current Classified employees are encouraged to review Article 15 for salary placement guidelines.
- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.
- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
Documents that must be associated with this posting:
Cover Letter
Documents which can be associated with this posting:
Full Time/Part Time: Full Time
How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu
As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
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