Human Resources Technician (Short-term Assignment) 2018
MiraCosta College
To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu
Discipline or Department: Human Resources
Position Type: Staff/Classified
Hourly Rate or Monthly Salary: Starting at $27.70 per hour
Working Hours: One short-term, full-time position, 40 hours per week on the Oceanside Campus; this short-term assignment will last for approximately 6 months. The person selected for this position will be subject to assignment to any district facility during any hours of operation, occasional evenings may be required.
Special Instructions to Applicants:
>>If you have not previously passed the MiraCosta College Secretarial In-Basket Test, you are expected to be present and complete the exam on one of the following currently scheduled test dates: Friday, February 9, 2018 at 2:30 p.m. or Friday, February 23rd at 2:30 p.m.; both tests will be held at the Oceanside campus at One Barnard Drive, Oceanside, CA 92056.
On February 9th the test will be held in Rooms 3608 and 3609
On February 23rd the test will be held in Rooms 3102 and 3106
The test will begin promptly at 2:30 p.m. No one arriving after 2:30 p.m. will be admitted. Please call 760.795.6854 if you have any questions. NOTE: A visitor parking permit is required and can be obtained at the Campus Police Office, Bldg. 1100.<<
Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQ (Frequently Asked Questions) before starting the application process.
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number:
1. Application for classified employment on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. Keyboarding test results for 60 net words per minute. Official certificates are not required. Self-administered online test results are acceptable. Copy of results (certificate or screen shot) from administering site must clearly state your name, net words per minute and name of the source used for the keyboarding/typing test. Please review this document after you have attached it to your application.
4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated above. Unofficial or legible copies are acceptable but must indicate that the degree was awarded, if applicable. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation. If your degree/coursework is from a college or university outside of the United States, you must submit a detailed evaluation from a professional foreign transcript evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) submission of a current tuberculosis test clearance; 2) proof of eligibility to work in the United States; and 3) fingerprint clearance.
Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the first screening date.
Retired STRS members are not eligible for this position.
Basic Function and Other Details:
Provide technical and administrative support to the Human Resources Operations Manager and the Human Resources Department.
Representative Duties:
1. Coordinate the logistics of the hiring of District faculty, staff and administrators; monitor for compliance with District and State Education code hiring requirements; work with hiring committees regarding all phases of the recruitment process including timelines, advertisements in appropriate newspapers/publications, write/edit and distribute job announcements, proctor required tests, screening applications for minimum qualifications, assemble screening and interview materials, check diversity of applicant and interview pools, schedule interviews. (E)
2. Process personnel requisitions and hire papers; assist with initial salary placements; schedule pre-placement physicals; monitor fingerprint results and reconcile monthly statements from Department of Justice. Provide preliminary information to the faculty committee on equivalency requests. Process volunteer forms and ensure compliance with applicable rules. (E)
3. Answer questions and resolve problems relating to employee health and welfare benefits; provide assistance to faculty, staff, administrators, Board members and retirees regarding the open enrollment process and various plans available; review documents for accuracy and completeness. (E)
4. Receive and screen visitors and schedule appointments; screen telephone calls providing information or referring callers to appropriate department or staff and resolving problems and questions as appropriate; receive, open, stamp and route mail; identify and refer matters to the appropriate staff member in order of priority. (E)
5. Serve as resource to faculty Professional Growth & Evaluation (PG&E) committee. Coordinate non-classroom faculty evaluation survey process. Manage the administrator evaluation process. Update administrator handbook. Create electronic surveys as needed. (E)
6. Maintain Human Resources web pages, including posting information on available positions.
7. Initiate and compose correspondence, memos and reports independently or from oral/written instruction; prepare and type a variety of documents, including material of a confidential nature; create and update forms. (E)
8. Perform a variety of duties such as review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; sorting paychecks, posting, filing, typing, duplicating and shredding; maintain and update calendars, schedules, lists, manuals and handbooks for distribution and use by a variety of administrators, staff and the public. (E)
9. Order and maintain office supplies and equipment; schedule maintenance and repair of equipment; prepare and process purchase requisitions according to approved procedures.
10. Train and provide work direction and guidance to student workers, volunteers and other staff as necessary.
11. Perform related duties as assigned.
Type of Benefits:
Enrollment in a retirement system.
Minimum Qualifications:
1. Associate's degree or the equivalent
(To view MiraCosta College's equivalency guidelines for classified positions go to: https://www.miracosta.edu/administrative/hr/downloads/Equivalency_Guidelines_for_Classified_Positions.pdf); AND
2. Two years of related work experience
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.); AND
3. Passing score on the secretarial in-basket test; AND
4. Ability to type at 60 net words per minute.
Desirable Qualifications:
Licenses and Other Requirements:
Closing Date:
First Screening Date: First Screening Date: Monday, February 26, 2018
Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854
About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.
MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.
The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the colleges Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.
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