View Job

This job posting is no longer active on Diverse Jobs and therefore cannot accept online applications.


    

Ventura County Community College District

Location: VenturaCA 93001 Document ID: AB414-4MHY Posted on: 2017-11-0111/01/2017 Job Type: Regular

Job Schedule:Part-time
2017-12-01
 

Office Assistant (Seasonal)



Office Assistant (Seasonal)


Salary: $37,104.00 - $51,300.00 Annually

Job Type: Classified

Job Number: 2017-00621B

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 11/1/2017 11:59 PM Pacific

Description
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a seasonal 6 month, 40% assignment at Ventura College.

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature on a seasonal basis.

Representative Duties
Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines. E

Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. E

Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. E

Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies. E

Perform a variety of routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain a variety of accounting records, logs, and files. E

Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E

Receive, sort, and distribute incoming and outgoing correspondence. E

Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms. E

Maintain calendar of activities, meetings, and various events; schedule appointments; reserve facilities for specific uses. E

Assist in the preparation and distribution of meeting agendas and associated material; take and prepare minutes. E

Make reservations and travel arrangements; process a variety of travel and expense forms. E

Assist in training and providing work direction to student workers. E

Perform related duties as required.

E = Essential duties
Minimum Qualifications
Any combination equivalent to:

Education: Graduation from high school or evidence of equivalent educational proficiency.

Experience: One year of responsible clerical experience involving public contact and the use of a computer and office applications OR two years of customer service experience that required the use of computer applications to enter and retrieve information.
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by November 1, 2017.

The examination process will consist of any of the following components:

A) *Written/Performance Test = Qualifying (pass/fail)
B) Structured Interview = 100% weighting on final score
*The written/performance examination will consist of the following components:
  1. MS Word
  2. MS Excel
  3. English Usage
  4. Keyboarding

* An original typing/keyboarding certificate issued within the past year will be accepted in lieu of the Keyboarding Skills Test if submitted at the time of testing. You may submit it by uploading it with your application materials or bringing a copy on the scheduled testing day. For information on typing test locations and contact information, please copy this link (as a single line) into your browser address bar. Appointment instructions and cost (if any) are also included.
https://jobs.vcccd.edu/applicants/static/customers/320/TypingCertLocations.pdf (Download PDF reader)

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. The 9 candidates with the highest scores on the multiple choice test will be invited to the structured interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION:
Date Range: Monday, November 13, 2017 to Tuesday, November 21, 2017
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

STRUCTURED INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, November 27, 2017 to Friday, December 1, 2017
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

The above date range is subject to change. Candidates will be notified of any scheduling changes via email.

SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the application, outline in detail your education, training (such as classes, seminars, workshops), and experience.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

FOREIGN DEGREES:
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.



To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/1877602/office-assistant-seasonal






jeid-be52a5c30a6b1745832888f119cff075





Copyright 2017 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency