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Ferris State University

Location: Big RapidsMI 49307 Document ID: AB405-0M6Y Posted on: 2017-11-2011/20/2017 Job Type: Full-time

Job Schedule:Full-time
2017-12-20
 

Secretary Level 2

Position Title Secretary Level 2

Advertised Salary $31,286 per CTA contract

Posting Number S0001671

Location Ferris State University - Big Rapids

Number of Positions Available 1

FLSA Non-Exempt

Part-time/Full-time Full-time

Position Type Clerical

Summary of Position Provide responsible, independent secretarial support to the Conference and Professional Service ( CPS ) coordinators within established departmental policies and procedures.

Posting Date 10/13/2017

Initial Application Review Date 10/30/2017

Closing Date

Open Until Applicants are Selected, Selected for interview, or Position Filled

Special Instructions to Applicants Transcript 1( OPTIONAL ): Applicants must attach a copy of unofficial transcripts of any completed college coursework.
Transcripts must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.

Required Qualifications

Required Education Satisfactory completion of two years college coursework or equivalent work experience.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education.

Required Work Experience Two years full-time work experience in an office setting with public contact and extensive customer service.

Required Licenses and Certifications

Additional Education/Experiences to be Considered

Additional Education/Experiences to be Considered Use of various software packages including familiarity with Xenegrade and/or other registration-type software.
Work experience in higher education setting.
Supervisory and/or bookkeeping experience.

Duties

Duties

Duties Answer or refer inquiries from clients and the general public regarding established policies and procedures.

Essential/Marginal Essential

Duties Assist clients with registration and questions regarding events and workshops.

Essential/Marginal Essential

Duties Coordinate activities with other departments and/or outside clients.

Essential/Marginal Essential

Duties Coordinate special departmental functions such as meetings, conferences, workshops, and seminars by helping with scheduling facilities, preparing contracts and agendas, and arranging for services and equipment.

Essential/Marginal Essential

Duties Establish and maintain filing and recordkeeping systems.

Essential/Marginal Essential

Duties Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

Essential/Marginal Essential

Duties Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.

Essential/Marginal Essential

Duties Interview, hire, train, and direct student employees. Train and direct lower level non-bargaining unit clerical employees.

Essential/Marginal Essential

Duties Perform any/all duties as defined in the Secretary, Level 1 position description.

Essential/Marginal Essential

Duties Perform bookkeeping/recordkeeping/calculations for such things as employee assignments, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.

Essential/Marginal Essential

Duties Perform duties related to collection of outstanding balances.

Essential/Marginal Essential

Duties Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database, and file management.

Essential/Marginal Essential

Duties Research information as background for incoming and outgoing communications.

Essential/Marginal Essential

Duties Train clerical bargaining unit members in the characteristic duties.

Essential/Marginal Essential

Duties Other duties may be assigned.

Essential/Marginal Essential

Duties Attend meetings and conferences in absence of supervisor or in support of coordinator.

Essential/Marginal Marginal

Duties Provide back-up assistance for other clerical positions and perform routine office support duties.

Essential/Marginal Marginal

Duties Attend off-site registration as needed. Some travel - nights, mornings, weekends and overnight travel required.

Essential/Marginal Essential

Responsibilities / Skills and Abilities

Responsibilities

Responsibilities Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Responsibilities Maintain the confidentiality of designated information.

Responsibilities Report to immediate supervisor.

Required Physical Abilities

Required Skills and Abilities

Required Skills and Abilities Communicate effectively with a variety of clients, both internal and external to the University.

Required Skills and Abilities Input, retrieve, download, merge, and output information from software programs and systems.

Required Skills and Abilities Interpret client issues and direct to the proper resource.

Required Skills and Abilities Operate a variety of office machines and equipment such as computer, typewriter, facsimile, multi-line telephone, copier, calculator and scanner to include making minor adjustments (requires some mechanical aptitude).

Required Skills and Abilities Perform basic mathematical operations with accuracy.

Required Skills and Abilities Plan, organize, and make sound judgments and decisions.

Required Skills and Abilities Supervise, direct, and train others in the performance of the characteristic duties.

Required Skills and Abilities Use computer software such as word processing, spreadsheets, and databases.

Required Skills and Abilities Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Required Skills and Abilities Actively seek out professional development duties as appropriate.

Documents Needed to Apply Required Documents
  1. Resume
  2. Cover Letter


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