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Coast Community College District

Location: Costa MesaCA 92626 Document ID: AB404-0W5Z Posted on: 2017-10-3010/30/2017 Job Type: Regular

Job Schedule:Full-time
2017-11-29
 

Accounting Technician Senior


Definition
Under the direction of the District Budget/Grants Manager, prepares or assists in the preparation of College-wide and District-wide accounting reports covering one or more programs, categorical programs, auxiliary accounts, budget accounts and others as assigned; perform special fiscal projects; and perform other related duties as assigned.

DISTINGUISHING CHARACTERISTICS: The Accounting Technician Class represents the paraprofessional level in the fiscal series. This class works at campus sites or the District Office and requires more extensive accounting knowledge than the Accounting Assistant series. The Accounting Technician is proficient with a variety of the field's concepts, practices, and procedures and relies on experience, education and judgment to plan and accomplish department goals. The Accounting Technician, Senior performs a variety of complex accounting services, prepares intricate financial reports, makes decisions and determinations independently utilizing knowledge of applicable policies, procedures, and regulations. This class interacts with personnel at all levels providing oversight, instruction and guidance as needed; performs technical accounting work on assigned District-wide accounts.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
a. Prepare or assist in the preparation of College-wide financial reports covering College programs and auxiliary accounts; provide direct accounting assistance to complex accounts and services.
b. Provide work direction and guidance to department personnel; serve as a technical resource for staff regarding complex accounting transactions.
c. Interpret policies and procedures; provide recommendations and technical guidance to administrators and others regarding financial and accounting policies; make decisions utilizing experience and knowledge of applicable District, Federal and State policies, procedures, and regulations.
d. Participate in the development of the overall budget and monitor that fiscal expenditures and fund transfers are in accordance with State and District mandated accounting policies and procedures.
e. Review budgets and prepare budget documents including budget projections.
f. Calculate contract salaries and benefits budget for assigned department; develop automated financial models to project and analyze costs and revenues.
g. Provide information on financial aspects of state programs to local government agencies, including monitoring revenues, expenditures, budgeting, and reporting requirements.
h. Prepare a variety of complex financial/statistical reports.
i. Review, analyze, and authorize journal vouchers to formal accounting records in accordance with accounting practices and procedures.
j. Prepare and record posting of transactions to the general ledger for assigned programs; prepare journal entries for assigned funds.
k. Maintain and reconcile control records of such financial transactions as revenues, expenditures, allotments, receipts, assets, encumbrances, and bank transactions.
l. Review and analyze audit findings for accuracy.
m. Advise management on appropriate responses to audit findings and recommendations.
n. Approve and disburse funds for items determined to be reimbursable through interpretation of applicable procedures.
o. Pre-audit financial documents to evaluate record completeness and ensure proper controls in accordance with generally accepted accounting practices.
p. Process applications for grants and reimbursement of funds by reviewing and verifying supporting documents.
q. Schedule and oversee the work assignments of others.
r. Provide technical assistance and training to program staff; provide information to employees or the general public, by telephone or personal contact, regarding program specifics.
s. Receive and complete special project assignments.
t. Handle the most complex financial documents and accounts of the work area and report results of analysis.
u. Analyze and resolve inquiries and problems regarding budget matters, account balances, fund transfers, encumbrances and others.
v. Interpret Federal, State and local rules and regulations to perform comprehensive accounting for categorical programs in developing general ledger, budgeting and financial/statistical reporting.
w. Prepare accounting items for Board of Trustees Agendas; ensure compliance with Board policy.
x. Perform general office support duties such as preparing correspondence, filing and record management, answering telephones and other related duties as assigned.
y. Use a computer and related software for data entry, word processing, reporting and messaging.
z. Perform other related job duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:

Knowledge of :
  1. Financial and statistical record-keeping techniques.
  2. Bookkeeping and accounting procedures, practices, methods, techniques, and terminology.
  3. Education Code, Community College Budget and Accounting Manual and other State Codes.
  4. Principles, practices and methods of general and governmental or school district accounting and budgeting including Government Accounting Standards Board (GASB).
  5. Accounting, budget and business functions of an educational institution.
  6. Modern office practices, procedures and equipment, including use of computers for word processing, spreadsheet and other financial software, and data base applications.
  7. Computerized accounting systems.
  8. Technical aspects of assigned programs.
  9. Preparation of financial statements and comprehensive accounting reports.
  10. High-level customer service techniques.
Ability to :
  1. Analyze and prepare more complex financial statements, reports, budgets, accounts and records of revenues and expenditures.
  2. Maintain accurate and detailed financial and statistical records and statements.
  3. Verify, reconcile, balance, audit and adjust assigned accounts.
  4. Interpret and apply District, Federal and State accounting policies, procedures and regulations.
  5. Operate a computer, applicable software and other office equipment according to assigned area.
  6. Make complex arithmetic computations with speed and accuracy.
  7. Adjust to new technology.
  8. Assist departments, staff, and customers by providing answers and information regarding specific account information, discrepancies and procedures.
  9. Compose correspondence and complex reports independently or from brief instructions.
  10. Handle multiple project assignments and determine work priorities.
  11. Work independently with little direction.
  12. Analyze situations quickly and objectively to determine proper course of action.
  13. Provide work direction and guidance to others.
  14. Communicate effectively both orally and in writing.
  15. Plan and organize work to meet schedules and time lines.
  16. Establish and maintain cooperative and effective working relationships with others.
Education and Experience :
  1. Education equivalent to an Associate of Arts degree in accounting or business administration, or other related field.
  2. At least four years progressively responsible experience in accounting.
  3. Or, any combination of education and experience that would provide the required equivalent qualifications.
Desirable Qualifications :
  1. Experience with Banner by Ellucian, accounting software and report writing software.
  2. Knowledge of general regulations, laws, and policies and procedures pertaining to budget activities of a California Community College or District.
  3. Bachelor's degree in Business or other related field.

Conditions of Employment
This is a regular, full-time, 12-month per year, classified position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.
Additional Information
ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 ) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS: To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application.
  2. A current resume (uploaded as a separate attachment - PDF recommended).
  3. A cover letter highlighting your skills and experience relevant to this position (uploaded as a separate attachment - PDF recommended).
  4. Answers to all supplemental questions (please provide clear and detailed responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment . Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview .
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense .
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
  1. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  2. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  3. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  4. A detailed list of physical demands and work environment is on file and will be provided upon request.

The Coast Community College District is a multi-college district that includes Coastline Community College , Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.


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