Cal Poly, San Luis Obispo
Director for Payroll Services
Department: Fiscal Svcs-Payroll Services (126200)
College/Division: Administration and Finance
Salary Range: Salary commensurate with background and experience of the individual selected. Cal Poly offers excellent fringe benefits, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System and educational benefits for eligible employees. All rights associated with the appointment are governed by the Management Personnel Plan adopted by the CSU Board of Trustees.
Position Description:
Cal Poly is currently seeking a Director for Payroll Services in Administration and Finance - Payroll Services Department!
The Position:
This position is directly responsible for all payroll operations for the University. Managing a staff of eight, this position directs the day-to-day functions that ensure accurate and on-time payroll for approximately 6,500 faculty, staff, and student employees, with multiple deadline driven cycles. This position is responsible for developing, implementing and ensuring compliance with all applicable payroll rules and regulations, including but not limited to Chancellor's Office technical letters and related policies and State Controller's Office (SCO) technical letters and guidance. This position provides payroll data reporting for University audits and regularly provides guidance to the University Controller on detailed policy matters, many requiring interpretation and ingenuity in order to determine the best course of action.
Due to the high level of manual processing which is inherent in payroll, new and emerging technologies are constantly being reviewed for potential incorporation, with a goal of continuous process improvement, standard work instructions, and best practice. This position participates in CSU system-wide activities for payroll process development and/or policy interpretation and implementation, participates in system-wide or user group trainings, workshops and meetings, and sits on campus committees, representing the University on various financial matters.
The Benefits:
As part of the CSU system, Cal Poly offers a very generous benefits package, including the following:
Enrollment in CalPERS (Public Employee Retirement System)
Health, dental, and vision insurance at competitive rates or no cost to employee
Life insurance at no cost to employee
Program to allow employee or select family members to attend classes at any of the CSUs for reduced fees
Federal Loan Forgiveness Program
More information available regarding benefits is available through this link: http://bit.ly/2w0jqKH
NOTE: To view the full position description including all the Duties and Responsibilities click here
The Position:
This position is directly responsible for all payroll operations for the University. Managing a staff of eight, this position directs the day-to-day functions that ensure accurate and on-time payroll for approximately 6,500 faculty, staff, and student employees, with multiple deadline driven cycles. This position is responsible for developing, implementing and ensuring compliance with all applicable payroll rules and regulations, including but not limited to Chancellor's Office technical letters and related policies and State Controller's Office (SCO) technical letters and guidance. This position provides payroll data reporting for University audits and regularly provides guidance to the University Controller on detailed policy matters, many requiring interpretation and ingenuity in order to determine the best course of action.
Due to the high level of manual processing which is inherent in payroll, new and emerging technologies are constantly being reviewed for potential incorporation, with a goal of continuous process improvement, standard work instructions, and best practice. This position participates in CSU system-wide activities for payroll process development and/or policy interpretation and implementation, participates in system-wide or user group trainings, workshops and meetings, and sits on campus committees, representing the University on various financial matters.
The Benefits:
As part of the CSU system, Cal Poly offers a very generous benefits package, including the following:
Health, dental, and vision insurance at competitive rates or no cost to employee
More information available regarding benefits is available through this link: http://bit.ly/2w0jqKH
Minimum Qualifications (Staff Only):
Bachelor's Degree and three (3) years of professional level experience in payroll processing, with at least two (2) years in a management/supervisory role.
Required Qualifications:
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Full-time MPP employees are required to disclose outside employment at time of hire or within 30 days of taking additional outside employment subsequent to time of hire.
This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
Review Begin Date:
Requisition Number: 104615
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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