Cal Poly, San Luis Obispo
Compliance Coordinator
Department: Athletics-Intercollegiate (120100)
College/Division: Student Affairs
Salary Range: $3,288 - $5,809 per month. (Anticipated hiring range $3,288 - $3,877 per month.)
Position Description:
***THIS POSITION IS OPEN UNTIL FILLED***
The Department of Intercollegiate Athletics sponsors 21 sports at the NCAA Division I level. All sports compete in the Big West Conference except Football (Big Sky Conference), Wrestling (PAC-12) and Indoor Women's Track and Men's and Women's Swimming and Diving (MPSF). Women's NCAA Division I sports programs are: basketball, indoor volleyball, soccer, softball, cross country, indoor track and field, outdoor track and field, swimming and diving, tennis, golf and beach volleyball. Men's NCAA Division I sports programs are: football, basketball, baseball, cross country, golf, swimming and diving, tennis, outdoor track and field, soccer, and wrestling.
Under general direction, this position performs a variety of administrative and technical duties requiring knowledge of methods and procedures to provide support for all aspects of compliance for an NCAA Division I Athletics program. Responsibilities include applying and monitoring policies and procedures to ensure department and university compliance with NCAA and Conference rules and regulations and to evaluate department issues for compliance (e.g.Title IX).
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
1. Explain the intricacies of NCAA, Conference, Cal Poly and CSU systems to coaches and students to ensure understanding on how these systems interact and coincide with internal campus policies and procedures and the impact on NCAA eligibility.
2. Coordinate with coaches and financial aid office the awarding of athletic scholarships along with monitoring the team limits/counters according to NCAA rules.
3. Issue and monitor NLI awards.
4. Evaluate transcripts, calculate GPA, and assess test scores of prospects for NCAA and CSU/Cal Poly requirements.
5. Act as liaison between coaches, student-athletes, admissions office, registrar's office and NCAA Eligibility Center to ensure timely distribution of eligibility information.
6. Assist in coordination of student-athlete NCAA eligibility and providing this information to the campus as needed.
7. Maintain NCAA Eligibility Center Institutional Request list (IRL).
8. Generate Initial Eligibility Waivers.
9. Act as staff representative for Block P (SAAC) group ? assist with Champs Life Skills and other annual activities.
10. Help to maintain and monitor team rosters and squad lists with distribution to coaches.
11. Manage NCAA Compliance Assistance (CAi).
12. Help administer team meetings ? approximately 30 plus team meetings at beginning of year to provide extensive overview of NCAA, Big West, and Cal Poly rules and regulations and academic eligibility.
13. Monitor coaches reporting through Jumpforward ? CARA logs, contact and evaluation, telephone logs and team calendars.
14. Coordinate approval and processing of official visits through Jumpforward.
15. Coordinate and monitor playing and practice seasons (including declaration of season).
16. Provide and monitor transfer tracers and permission to speak letters.
17. Monitor complimentary admissions and outside income forms.
18. Monitor summer conditioning and voluntary activities.
19. Work closely with Associate Athletic Director of Compliance/SWA and FAR with investigations of potential rule violations.
20. Research and provide interpretations of NCAA, Big West, Big Sky, Pac-12 rules to coaches, student-athletes and staff.
The Department of Intercollegiate Athletics sponsors 21 sports at the NCAA Division I level. All sports compete in the Big West Conference except Football (Big Sky Conference), Wrestling (PAC-12) and Indoor Women's Track and Men's and Women's Swimming and Diving (MPSF). Women's NCAA Division I sports programs are: basketball, indoor volleyball, soccer, softball, cross country, indoor track and field, outdoor track and field, swimming and diving, tennis, golf and beach volleyball. Men's NCAA Division I sports programs are: football, basketball, baseball, cross country, golf, swimming and diving, tennis, outdoor track and field, soccer, and wrestling.
Under general direction, this position performs a variety of administrative and technical duties requiring knowledge of methods and procedures to provide support for all aspects of compliance for an NCAA Division I Athletics program. Responsibilities include applying and monitoring policies and procedures to ensure department and university compliance with NCAA and Conference rules and regulations and to evaluate department issues for compliance (e.g.Title IX).
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
1. Explain the intricacies of NCAA, Conference, Cal Poly and CSU systems to coaches and students to ensure understanding on how these systems interact and coincide with internal campus policies and procedures and the impact on NCAA eligibility.
2. Coordinate with coaches and financial aid office the awarding of athletic scholarships along with monitoring the team limits/counters according to NCAA rules.
3. Issue and monitor NLI awards.
4. Evaluate transcripts, calculate GPA, and assess test scores of prospects for NCAA and CSU/Cal Poly requirements.
5. Act as liaison between coaches, student-athletes, admissions office, registrar's office and NCAA Eligibility Center to ensure timely distribution of eligibility information.
6. Assist in coordination of student-athlete NCAA eligibility and providing this information to the campus as needed.
7. Maintain NCAA Eligibility Center Institutional Request list (IRL).
8. Generate Initial Eligibility Waivers.
9. Act as staff representative for Block P (SAAC) group ? assist with Champs Life Skills and other annual activities.
10. Help to maintain and monitor team rosters and squad lists with distribution to coaches.
11. Manage NCAA Compliance Assistance (CAi).
12. Help administer team meetings ? approximately 30 plus team meetings at beginning of year to provide extensive overview of NCAA, Big West, and Cal Poly rules and regulations and academic eligibility.
13. Monitor coaches reporting through Jumpforward ? CARA logs, contact and evaluation, telephone logs and team calendars.
14. Coordinate approval and processing of official visits through Jumpforward.
15. Coordinate and monitor playing and practice seasons (including declaration of season).
16. Provide and monitor transfer tracers and permission to speak letters.
17. Monitor complimentary admissions and outside income forms.
18. Monitor summer conditioning and voluntary activities.
19. Work closely with Associate Athletic Director of Compliance/SWA and FAR with investigations of potential rule violations.
20. Research and provide interpretations of NCAA, Big West, Big Sky, Pac-12 rules to coaches, student-athletes and staff.
Minimum Qualifications (Staff Only):
Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Required Qualifications:
1. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
2. Ability to analyze financial aid data and make accurate projections using business mathematics to ensure NCAA financial aid requirements are adhered to.
3. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
4. Ability to investigate and analyze problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
5. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
6. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting all aspects of compliance for an NCAA Division I Athletics program. Ability to train others on new skills and procedures and provide lead work direction.
7. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
8. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
9. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
10. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
11. Thorough knowledge of English grammar, spelling and punctuation.
12. Ability to interpret, communicate and apply policies and procedures.
13. Demonstrated ability to maintain a high degree of confidentiality.
14. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
15. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
16. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
2. Ability to analyze financial aid data and make accurate projections using business mathematics to ensure NCAA financial aid requirements are adhered to.
3. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
4. Ability to investigate and analyze problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
5. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
6. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting all aspects of compliance for an NCAA Division I Athletics program. Ability to train others on new skills and procedures and provide lead work direction.
7. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
8. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
9. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
10. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
11. Thorough knowledge of English grammar, spelling and punctuation.
12. Ability to interpret, communicate and apply policies and procedures.
13. Demonstrated ability to maintain a high degree of confidentiality.
14. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
15. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
16. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
Review Begin Date: 09-01-2017
Requisition Number: 104592
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-f82a4a4a68fd814f9867cc7f1353fdb9
Show Printable Job