Community College of Allegheny County
General Summary:
Assists in general clerical duties required to accomplish general accounting, cost accounting, accounts receivable, billing, payroll, auditing, bookkeeping, accounts payable and/or cashiering functions.
Work location and additional information:
As an applicant, please anticipate taking job specific tests that may be administered if selected for testing.
Current CCAC SEIU Staff: Please be sure to submit a completed Request for Internal Transfer or Promotion form. Also be sure to submit an up to date completed CCAC application online.
Campus: North Campus
Days and Hours (for hourly position):
Monday - Friday 8:00 am - 1:00 pm
A change in hours, including evening, weekend and during peak periods, may be needed to meet the needs of the department.
Job Specifications:
Must be able to accurately process refunds, deductions and payments, invoices, vouchers and related forms and data. Error could result in financial loss and negatively impact the college's public image. Ability to undertake analytical assignments requiring judgment and initiative. Must be able to determine and take action to correct errors.
Education and Experience: High School diploma or equivalent and six months to one year of job-related experience in accounting/financial bookkeeping operations or equivalent combination of education and experience.
Certifications/Licensures: N/A.
Skill Requirements: Working knowledge of computerized accounting systems, spreadsheet and word processing required. Must be able to type at the rate of 25 wpm and operate standard office equipment. Ability to accurately check manual calculations. Ability to understand and carry out verbal and written instructions.
Physical Requirements, If Applicable: Must be able to type 25 wpm for a two hour interval without interruption; able to sit without a break for up to three hours. Ability to communicate effectively and follow written and oral instructions.
Job Duties:
1. Under direct supervision, performs general clerical accounting duties in of one of the following areas: Accounts Payable: Prepares invoices for payment; verifies codes, prices, approvals, and quantities; corrects errors; balances return and accrual accounts; researches discrepancies with vendors and college personnel; and processes, void, reissue, or place holds on checks. Bursar/Student Accounts: Processes cash receipt and student account transactions; analyzes student accounts; researches and respond to related inquires and complaints; prepares paperwork for collections and reimbursements; and prepares and processes third-party billings. Payroll: Processes payroll forms; verifies wages, approvals, and codes; corrects errors; prepares journal entries; completes bank forms and requests for verification/record of employment earnings. Financial Aid: Processes student loans; verifies loan approvals; keeps apprised of changes in student status and notifies banks and the state capital; assists banks in locating students; initiates the pay-back of loans; responds to related inquiries and complaints; and maintains current knowledge of related federal and state regulations.
2. Prepares forms, reports, records, and correspondence; receives and responds to related mail, phone calls and other inquiries; maintains contacts and reconciles discrepancies with external parties.
3. Assists with reconciling accounts; posts, balances and codes data; prepares related records, logs and reports.
4. Performs other related duties as required or assigned.
Job Category: Office Support Staff/Maintenance/Housekeeping
Job Type: Part-time
Department: Financial Aid
Job Close Date: 9/1/2017
All applicants must apply online at: http://www.ccacjobs.com. The College's online application system will allow you to complete a college application, apply online, answer screening questions, and attach a resume, cover letter and other documents.
EOE
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