View Job

This job posting is no longer active on Diverse Jobs and therefore cannot accept online applications.


    

California Polytechnic State University

Location: San Luis ObispoCA 93407 Document ID: AB324-39R2 Posted on: 2017-09-1509/15/2017 Job Type: Regular

Job Schedule:Full-time
2017-10-15
 

Administrative Support Coordinator II



Cal Poly, San Luis Obispo

Administrative Support Coordinator II


Department: CSM-Kinesiology (115600)

College/Division: CSM-College of Science & Math

Salary Range: $3,115 - $5,161 per month

Position Description:
***THIS INTERNAL RECRUITMENT IS OPEN TO CAL POLY EMPLOYEES ONLY (State, Corporation, and ASI)***

The Kinesiology Department is a major academic unit within the College of Science and Mathematics with 500 students at the undergraduate level and 20 at the Graduate level and is a service department offering courses to satisfy kinesiology and health requirements for other academic majors and to meet general education and breadth requirements for all Cal Poly students.

The STRIDE Obesity Research Center is a University Center housed within the Kinesiology Department with research that includes several ongoing multi-million dollar NIH-funded research grants. Projects include several long-term prospective human research studies involving hundreds of community participants, dozens of local community contracts and partners, and several national and international partners. There are approximately 30 staff positions funded by external research grants including researchers, faculty investigators, research staff, a community liaison, database managers, phlebotomists, a technician, student research fellows, medical consultants and a translator. In addition there 20-30 undergraduate and graduate students conducting independent research.

The Department is comprised of an elected Department Chair (3-year term), 13 tenured and tenure track faculty, 20 lecturers, graduate teaching associates and volunteer faculty and 5 staff members providing technical, instructional and administrative support, including this Administrative Support Coordinator (ASC) position, a 10 month Administrative Support Assistant (ASA) and an ASC supporting STRIDE and the department.

Under the general direction of the Department Chair of Kinesiology this position provides administrative coordination and direct support to faculty, staff, and students. Administrative support responsibilities include, but are not limited, to:

Program support including: personnel proceedings; budget and procurement; department support; scheduling and enrollment; and facilities management/special events.

This position must apply clear and appropriate guidelines in all areas of department administration using precedent and current knowledge of university, college and departmental guidelines. An important role of this position is to provide continuity of program operations and administration in light of three year terms for the department chair and frequent committee rotations. In cooperation with the STRIDE administrative support coordinator this position will provide coverage for the administration of STRIDE programs and projects as needed.


Minimum Qualifications (Staff Only):
EDUCATION AND EXPERIENCE: High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: Possession of valid driver's license (or ability to obtain by date of hire).


Required Qualifications:
  • Ability to analyze operational and procedural problems and develop, recommend and evaluate proposed solutions.
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
  • Demonstrated ability to maintain a high degree of confidentiality.
  • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, desktop publishing, on-line systems, Internet as well as online calendaring and email.
  • Ability to proficiently operate standard office equipment: computer, laser printers, calculator, FAX, copy machine, and trouble shoot related problems.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to work independently, plan, organize, coordinate, and perform day-to-day and long-range activities, exercise initiative, and establish priorities.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the university with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds so as to allow employees to participate as part of a motivated, productive team.
  • Ability to establish workplace safety, security, and share building emergency response coordinator responsibilities.
  • Ability to adapt to changing policies, procedures, and technology, materials, equipment, and systems used to perform various job functions.
  • Expertise in using office software packages, technology, and systems.
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  • Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Thorough mastery of English grammar, spelling and punctuation.
  • Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.

  • Preferred Qualifications:
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
  • Knowledge of principles of fiscal management.
  • Skill in investigating and providing pertinent information and data to managers so they can analyze and mitigate problems.
  • Skill in the identification and synthesis of data to develop valid conclusions and recommendations.

  • Special Conditions:
    ***THIS INTERNAL RECRUITMENT IS OPEN TO CAL POLY EMPLOYEES ONLY (State, Corporation, and ASI)***

  • Must be willing to travel and attend training programs off-site for occasional professional development.
  • Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
  • The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • Working with a computer keyboard to enter and retrieve information.
  • Ability to work and maintain a professional and welcoming demeanor in an environment of constant deadlines and interruptions from phone calls or office visitors.
  • This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).

    May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.

    Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

    Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.

  • Review Begin Date: 08-29-2017

    Requisition Number: 104585

    To Apply: All applicants must apply online at: https://www.calpolyjobs.org.

    About Us
    Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.

    At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

    Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.





    Copyright 2017 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency



    jeid-0d4c2a76c3c2c54c8879399bf2a56515