Administrative Assistant III, CALC
Salary: Location
Job Type: Department
Job Number: 2015-1601412
Location: Location
Department: SCHOOL OF SCIENCE
Closing: 8/22/2017 11:59 PM Pacific
Background:
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
Responsibilities:
To provide support for the Director of the CALC Program. The first point of contact for the outside community and for students. Provides excellent customer service/teamwork, allowing the program to run smoothly
Support supervisor in routine personnel, budget, and payroll functions; initiate and maintain a variety of files and records such as payroll, budget, and attendance. Receive invoices for purchases; maintain an accounting system for payables and receivables; pay on a confirming requisition or continuing order; maintain ledger and balance of accounts in the budget.
Assist in planning, scheduling, and supervising activities
Order supplies, place work orders, order food for special events
Act as a liaison between campus employees and the public to coordinate activities; answer phones and screen calls; schedule appointments; type letters and confidential memos; proofread documents
Coordinate scheduling procedures and detect conflicts and omissions. Keep records of staff vacation, sick leave, and schedule changes
Experience and Qualifications:
Minimum two years of experience providing high quality administrative and office support
Supplemental Information:
Application Instructions: Please apply online at http://jobs.stmarys-ca.edu
Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
- A resume
- The name and contact information for three (3) professional references.
- In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.
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