Definition
Under the general direction of the assigned supervisor, performs a variety of activities involved in support of the Culinary Arts instructional program; coordinates and participates in the preparation and set up of special events District wide, as contracted with the Instructional Food Service Operations.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

1. Work with students from the hospitality related instructional programs.
2. Prepare and maintain instructional food services requisitions.
3. Assist with menu development, maintain inventory of food and supplies, compute and update recipe costs.
4. Place orders, enter requisitions/purchase orders utilizing current application and current form, purchase and receive all food and non-food supplies, as needed.
5. Organize and evaluate accounting data including updating electronic files and data, coordinate cash distribution and collection, and prepare daily deposits.
6. Organize and maintain storage areas and refrigeration in a clean and orderly manner using established procedures.
7. Provide specialized service for clients related to special event marketing, booking, catering, menus and coordination of services.
8. Effectively coordinate event planning and execution through all phases from set up to completion, including any troubleshooting of issues as they arise during event.
9. Independently provide oversight of catered special event functions, as assigned.
10. Coordinate and assist in the development of a staffing plan, equipment and supply needs and all set up activities as determined by the contracted event with client.
11. Serve as the liaison between the client and Instructional Food Service Programs in the coordination and execution of the special event.
12. Coordinate catering orders including menu confirmation, ordering, receiving, reviewing and processing of requisitions in connection with assigned special events.
13. Liaison with event vendors such as entertainment (musicians, band, disc jockeys), guest speakers, presenters or others to ensure venue requirements.
14. Ensure proper cleanup of supplies, equipment and debris following event.
15. Provide assistance to staff, students, outside agencies and others concerning special events; respond to inquiries and provide detailed information concerning related standards, practices, services, facilities, set up, schedules, activities, policies and procedures.
16. Communicate with personnel, outside agencies and the public to exchange information and resolve issues or concerns.
17. Oversee and provide quality control throughout the special event planning and execution stages.
18. Drive a vehicle to various locations to pick up and deliver a variety of supplies, materials, equipment.
19. Ensure deliveries are correct and accurate as ordered by client and set up according to client terms and conditions as explained in contract.
20. Maintain and track all related event correspondence and communications among staff, client, contracted outside vendors (including but not limited to: emails, orders, contracts, special requests/needs, venue requirements, proposals, menu plans, shipments, approvals, deliveries, etc.) as related to the contracted assigned activities and event.
21. Coordinate and meet with client at event venue location to determine the event layout, seating/table arrangement, decorations, additional set up needs and any additional special requests as agreed upon in signed/approved contract.
22. Calculate budgets and ensure they are adhered to and met.
23. Coordinate with chefs and/or catering companies for preparation of food for the event.
24. Meet with clients, chefs and/or catering companies to sample food items/suggestions and select dishes to be served, finalize menu options for event.
25. Coordinate and monitor the event timelines established to ensure deadlines for event are met.
26. Prepare proposal presentations for client/vendor meetings showcasing the offerings provided by the Orange Coast College Culinary Arts Division based on initial discussions and/or requests by potential, existing/returning clientele.
27. Coordinate with client regarding District-wide promotion of event.
28. Assist client with negotiation of event venues outside the Coast Colleges District facilities, as requested.
29. Assist in maintaining and tracking the client invitation and RSVP lists, as requested.
30. Coordinate event logistics, including participant registration, attendance tracking, presentation materials or inventory support needed as well as pre and post event evaluations.
31. Maintain inventory of supplies such as backdrops, projectors, computers and other display equipment or materials.
32. Work as a cashier on an as-needed basis.
33. Serve as the event planner attends tradeshows to promote said activities
34. Oversee and provide direction to volunteers or student workers.
35. Perform other related duties as assigned.

Qualifications
MINIMUM QUALIFICATIONS

Knowledge of :

1. Principles of customer services.
2. Principles of event planning.
3. Principles of wedding planning.
4. Principles of food service operations.
5. Hospitality programs curriculum.
6. Microsoft Office, including Word, Excel, PowerPoint, Access, Outlook and Internet Explorer in the normal course of work.
7. Socio-economic, language, and cultural barriers affecting disadvantaged segments of the community.

Ability to :

1. Coordinate and monitor multiple projects and work assignments from a variety of staff and volunteers.
2. Work effectively independently and as part of a team with minimal supervision.
3. Provide excellent customer service standards with a high expectation for quality and ethics.
4. Utilize Microsoft Office programs for mail merge documents, email communication and information inquiries.
5. Communicate effectively and persuasively. orally and in writing.
6. Operate a variety of computers and specialized software.
7. Train and provide work direction and guidance to other staff.
8. Demonstrate and foster acceptance and respect for individual differences.
9. Build and maintain positive working relationships with co-workers and vendors.
10. Adapt to changing priorities and meet conflicting timelines.
11. Operate modern Point of Sale registers.
12. Enter requisitions and purchase orders for Instructional Food Service related Labs.

Education and Experience :

1. An Associate degree or formal educational training in food services production, management, or culinary arts.
2. Certified Serv Safe Manager Certification or equivalent.
3. At least 5 years of experience in a food service position.
4. Or, any combination of education and experience that would provide the required qualification.

Desirable Qualifications and Experience :

1. Bachelor's degree in food services production, management or culinary arts.
2. At least three (3) years of progressively responsible experience in office administration or lower level management.
3. At least one-year experience in planning and coordinating special events.

Conditions of Employment

This is a regular, full-time, 10-month per year, classified position. 100% able to work a varied schedule - depending on event times and dates. The effective date of employment will be arranged with the supervisor.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.
WORK ENVIRONMENT
May work outdoors
May need to work in cold temperatures
May need to work in hot temperatures
May need to work in humid temperatures
May need to work in windy conditions

PHYSICAL DEMANDS
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Must be able to work flexible schedule and varied schedule, which includes may include early morning, late evening and weekend shifts.
Must be able to meet and perform the physical demands required in this capacity.
Additional Information

ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader) ) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS: To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A current resume (uploaded as a separate attachment - PDF recommended).
3. A cover letter (uploaded as a separate attachment - PDF recommended) which highlights your qualifications as related to this position.
4. Answers to all supplemental questions (please provide clear and thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment . Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview .
2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense .

The Coast Community College District is a multi-college district that includes Coastline Community College , Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.


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