Position Vacancy ID:

101653

Employment Class:

University Staff-Ongoing

Working Title:

DEM Administrative Assistant

Official Title:

MEDICAL PRO ASST SEN(23003) or MEDICAL PRO ASST ASSO(23002)

Hiring Department:

A534100-MEDICAL SCHOOL/EMERG MED

FTE:

100%

Term:

This is an Ongoing appointment

Advertised Salary:

Minimum $15.42

Job Summary:

The position requires outstanding administrative, organizational, interpersonal, and computer skills, as well as the ability to work independently and proactively. The position must interface with both internal and external stakeholders and a high level of professionalism is expected. Basic understanding of regulations regarding accrediting bodies, University policy and procedures, and the ability to exercise good judgment is highly desired.

This position provides complex administrative assistance in all aspects of the BerbeeWalsh Department of Emergency Medicine, as well as provides administrative support to the Research section, and other key areas of the Department. As the Department continues to grow, administrative staff will have the unique opportunity to support key director positions (e.g. Peds, Ultrasound, Global Health, etc.).

The Department is composed of 39+ faculty physicians with a full complement of thirty-six residents. Approximately eight students rotate every four weeks. It is expected the incumbent will perform administrative duties to meet faculty, department, hospital, and UW Health goals as well as assist faculty in the successful performance of their clinical, teaching, administrative, and research activities. Responsibilities include constant tracking, prioritizing, organizing, problem solving and communicating of multiple ongoing initiatives at various stages of progress.

A high level of professionalism is required of all UW Department of Emergency Medicine faculty and staff. This refers to striving to set an example in all we do to adhere to the finest characteristics of our profession and as a colleague. Professionalism includes demonstrating honesty, integrity, accountability and a commitment to altruism in all work interactions and responsibilities.

The position functions under general supervision and reports primarily to the Assistant Department Administrator in conjunction with the Research Directors, and subsequently to the Department Administrator and Department Chair.

Requirements:

Previous administrative work experience in an office setting or clinic, and/or a degree (Associate or higher) in medical administrative support or similar field desired.

Strong organizational skills and ability to manage diverse assignments simultaneously in a fast-paced, challenging, and stimulating environment preferred. Ability to independently prioritize work; follow through and complete tasks in a timely manner preferred.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Schedule Comment:

Typical office hours are Monday-Friday 7:45 a.m. to 4:30 p.m. Schedule flexible to meet the needs of the department.

Position may be filled at 50-100% FTE depending upon candidate preference and needs of the department.

Contact:

Karlye Wolff
kawolff@medicine.wisc.edu
608-262-1302
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. In your cover letter, please describe your relevant qualifications as they meet the position, in particular addressing your administrative work experience. You will also be asked to provide contact information for three (3) references as part of your online application.

Additional Link:
Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: 24 Apr 2017 Central Daylight Time
Applications Close: 8 May 2017 11:55 PM Central Daylight Time


To apply please click here!