Financial Aid Assistant

MiraCosta College

To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu

Discipline or Department: Financial Aid

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $4,359.58 per month

Working Hours: One regular, full-time, categorically-funded position, 40 hours per week, 12 months per year, on the Oceanside Campus. The work schedule will be Monday through Friday, 8:00 AM - 4:30 PM. The person selected for this position will be subject to assignment to any district facility and may sometimes be required to work evenings, weekends, and holidays. As a categorically-funded position, continuation of this position from year to year is dependent on continued funding.

Special Instructions to Applicants:
APPLICATION PROCEDURE:
Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQ (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

NOTE: Do not submit any additional documents as they will be removed.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Do you have a high school diploma, GED, or the equivalent? The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under the direction of Director, Financial Aid & Scholarships performs a variety of complex secretarial duties and administrative/organizational support for the Financial Aid office. Serve as the primary point of contact for the Financial Aid Office, providing customer service in-person, by phone and via email. Determine eligibility for Board of Governors (BOG) Fee Waivers, maintain necessary records and reconcile program expenditures; perform specialized clerical duties involving federal and state financial aid programs; provide technical assistance and information to students, staff and the public.

Representative Duties:
REPRESENTATIVE DUTIES:
(E = essential job function)

1. Provide technical assistance and information to students and staff by phone and in person regarding policies and procedures for various federal and state financial aid programs; make referrals to other areas of student services as appropriate; provide information and assistance to other Student Services departments for the Board of Governors Fee Waiver program. (E)

2. Instruct students in correct procedures for completion of forms and applications; explain applications, requirements and restrictions; perform moderately complex duties involved in the preliminary evaluation of student aid records for completion of federal and state requirements; maintain and update records of prospective recipients. (E)

3. Process Board of Governors waiver applications; scrutinize income verification documents; request additional documents as needed; make eligibility determinations based on State Board of Governors fee waiver eligibility requirements; enter information into the computer to be accessed by the automated registration program. (E)

4. Provide information to students on status of their federal aid application by accessing computer files; provide necessary documents; recommend alternative documentation if appropriate; refer unusual situations to Director, Financial Aid & Scholarships or Technicians. (E)

5. Schedule appointments for students and maintain automated appointment schedule for Financial Aid Office staff; provide appointment reminders to staff daily; answer telephones and provide information and assistance as required. (E)

6. Assist with annual reconciliation of Board of Governors fee waiver expenditures. (E)

7. Compose and transmit correspondence to students relating to Board of Governors waivers, enrollment fee and non-resident tuition deferments, and related subjects.

8. Provide training and work direction to student workers as assigned.

9. Maintain accurate records to track activities and to meet state and federal audit requirements; audit records to assure accuracy; monitor collection of deferred fees owed by students; assure accurate accounting through computer entry of enrollment changes and fees collected or owed; place holds on student records as needed; initiate refund requests when appropriate; monitor student fee transactions to insure correct tracking of payments and refunds; resolve problems in coordination with Admissions and Records and Fiscal Office staff. (E)

10. Initiate and compose correspondence as appropriate; type memoranda and a wide variety of materials; make and post signs on ad hoc basis to inform students and staff of special deadlines, requirements, and events.

11. Assist Director, Financial Aid & Scholarships with administration of special local and/or District student assistance programs.

12. Perform preliminary screening of any applicable campus based loan program applicants (such as emergency and/or book loans) for the Director, Financial Aid & Scholarships or Technicians. (E)

13. Conduct Financial Aid workshops regarding the processing of Financial Aid applications.

14. Review and perform initial data entry for federal loan applications; confirm identity of applicant; confirm completion of loan counseling.

15. Attend workshops, conferences and other training sessions involving financial aid as assigned. (E)

16.Perform other related duties as assigned.

Type of Benefits:
Full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. High school diploma or the equivalent; AND

2. One year of related clerical experience involving frequent public contact. (IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

Desirable Qualifications:
1. Previous experience with financial aid programs. 2. PeopleSoft experience.

Licenses and Other Requirements:


Closing Date: 4/13/2017

First Screening Date:

Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.

MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.







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