Benefits Coordinator
North Orange County Community College District
Position Number: DEC994
Location: District Services
Department: DS Human Resources Dept
Percentage of Employment: 100%
Months of Employment: 12 Months/Year
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Job Description:
Coordinates the day-to-day administration of the District's employee benefit programs, including medical, dental, vision, group insurance, and tax sheltered annuities; ensures compliance with COBRA and other applicable government regulations; assists in the administration of contracts and agreements and resolution of administrative problems with benefits providers and third party administrators as directed; researches and resolves problems related to benefits programs; documents and maintains administrative procedures for assigned benefit processes.
Assists employees and retirees with benefit-related matters; explains benefit provisions; arranges and conducts employee information presentations including benefits orientations for new employees; responds to inquiries from employees, retirees, dependents, and external agencies regarding benefits programs.
Coordinates employee benefit enrollments and terminations; determines benefits eligibility and effective dates; plans and implements open enrollment activities and other benefits-related events; processes employee benefit election forms; performs daily processing of employee benefit additions and change requests and provides appropriate follow-up communication; verifies eligibility and processes adjunct faculty health premium reimbursements.
Ensures currency of benefits-related information in applicable databases; ensures timely and accurate data entry of benefits changes and additions; extracts and compiles data from information systems; prepares reports and records utilizing word processing and spreadsheet software; processes year end reports.
Verifies, audits and reconciles invoices; processes vendor payments in accordance with schedules and timelines; coordinates the processing of tax sheltered annuity (TSA) contributions with third party administrators as required; coordinates with the Finance Department to ensure timely and accurate administration of the retiree benefits payroll.
Prepares and processes payroll deduction forms and coordinates deductions with the Payroll Department; ensures timeliness and accuracy of payroll deductions and makes corrections and adjustments as necessary.
Maintains files and statistical data related to benefits programs; ensures files and records are up to date, in order, accurate and properly documented; prepares related reports as directed.
Prepares correspondence and other written materials as required; develops, updates and maintains forms, documents, records and materials necessary for implementation of benefits programs and communication of benefits information to employees; ensures timely distribution and delivery of materials; receives and routes mail.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Performs related duties as assigned.
Primary Purpose:
This position is responsible for performing a variety of comprehensive, complex and technical duties in the coordination and day-to-day administration of the Districts Employee Benefit Programs.
Working Relationships:
The Benefits Coordinator maintains frequent contact with District employees, retirees, accounting, payroll and human resources personnel, benefits providers and benefits third party administrators.
Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives
Knowledge of employee benefits programs and administration
Knowledge of federal and state regulations pertaining to employee benefit programs
Knowledge of record keeping techniques
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of applicable computer software applications
Ability to learn and apply benefits programs in a fair and objective manner
Ability to process data and documents in accordance with prescribed procedures
Ability to audit and reconcile benefits billings
Ability to review processes and information to identify discrepancies and deviating circumstances
Ability to make arithmetic calculations quickly and accurately
Ability to operate a variety of office equipment such as calculator, computer, copier, typewriter, etc.
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to establish and maintain effective working relationships with others
Ability to understand scope of authority in making independent decisions
Special Requirements:
This position requires a valid drivers license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Drivers License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6010, Section 4.0)
Coursework must be verifiable on a legible transcript.
Minimum Qualifications:
High school diploma or equivalent
Minimum three (3) years experience in benefits administration
OR
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
Desirable Qualifications:
Five (5) years progressive experience with coordination of benefits, leaves, and accommodations.
Experience providing high quality customer service skills related to human resources matters including benefits.
2-3 years experience with business analytic skills in reviewing and improving business processes.
2-3 years experience with employee tracking systems.
Experience designing and implementing wellness initiatives.
1-2 years of leadership and team building experience.
Working Conditions:
District office environment; subject to constant interruptions and frequent interaction with others; to sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities; occasional travel to other locations to attend meetings or conduct work.
Salary Range: $4,454 - $5,404 per Month
Number of Vacancies: 1
Commitment to Diversity:
All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
Posting Number: 2015168P
Open Date: 03/13/2017
Close Date: 3/28/2017
Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.
Applicants must complete the drivers license section of the application. If not completed, the application will be deemed incomplete and will not be considered.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate N/A (not applicable). Do not use terms such as see resume or see attached.
The minimum required number of references for this position is three (3).
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.
Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.
Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.
To apply, visit: https://nocccd.peopleadmin.com/postings/2537
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