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Cabrillo College

Location: AptosCA 95003 Document ID: AB075-6J99 Posted on: 2017-03-1803/18/2017 Job Type: Regular

Job Schedule:Full-time
2017-04-17
 

Maintenance/Facilities Assistant



Maintenance/Facilities Assistant

Cabrillo College


Closing Date/Time: 3/17/2017 11:59 PM Pacific

Salary: See Position Description

Job Type: Full-time

Location: Aptos, CA

Department: Facilities Planning & Plant Operations

Employment Opportunity

The currently advertised full-time Maintenance/Facilities Assistant, receives processes and provides customer support for requests regarding facility, grounds and vehicle problems, repair and maintenance; provides related processing, recordkeeping and tracking of requests, work orders and associated data; performs a variety of administrative support tasks.

In addition, a Maintenance/Facilities Assistant position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments.

Examples of Duties

  • Receives and processes work requests related to building and grounds maintenance via phone, walk-in and email; processes requests, and refers requests to appropriate staff, assists in scheduling and coordinating work between requestor and staff or contractor in collaboration with management; monitors software work orders to help ensure completion of results
  • Operates radio to communicate with department staff; dispatches maintenance staff on urgent calls
  • Provide factual information regarding college and department activities and functions
  • In the absence of responsible technician or in emergency situations, assigns work orders as necessary
  • Tracks the scheduling and availability of pool vehicles and coordinates with outside agencies, maintains records on and verifies the eligibility of van drivers, checks out vehicles and keys to appropriate personnel and verifies the return of same; initiates work requests related to vehicles for identified problems
  • Prepares charges to labor, material, and equipment work orders; prepares periodic reports of quantities and costs of materials, equipment, time and supplies used in projects using computer software and for templates to verify the accuracy of items being processed
  • Serves as point of contact for students and temporary employees with respect to employment and payroll; maintains calendar for ensuring department licenses and certificates are current (e.g., swimming pool, hazardous materials)
  • Maintains a fuel dispensing database and prepares gasoline consumption reports; orders fuel as required
  • Schedules assigned maintenance and testing work (e.g., pumping of grease traps, testing of backflow devices, smog tests) with outside vendors; may serve as point of contact with government inspectors and other agencies (e.g., air pollution, sanitation, health, fire); maintains records related to regulatory compliance
  • Assigns, tracks and maintains building access records and key distribution
  • Enters and retrieves data and prepares reports from computer systems following established formats
  • Establishes and maintains office files and records
  • Operates standard office equipment and various software such as email, word processing, spreadsheet, databases, and website management
  • Performs a variety of office support activities
  • May prepare requisitions, payment requests and blank purchase order requests, receives and verifies and initiates payment of a variety of invoices; checks balances and encumbrances for accounts and compiles financial data; works with vendors to resolve discrepancies and clarify issues
  • Performs related duties as required or assigned


Minimum Qualifications

Education and Experience:

Equivalent to graduation from high school and two years of experience providing office and administrative support, one year of which must be in a setting that provides ability to learn and execute the function and recordkeeping related to building and facility maintenance.

Knowledge of:
  • The functions and basic terminology and materials used in facility and vehicle maintenance
  • Basic budgetary principles and standard business mathematics
  • Standard office administrative practices and procedures, including recordkeeping and filing principles and practices
  • The operation of standard office equipment, including personal and on-line computers and various software such as email, word processing, spreadsheet, databases, and website management
  • Correct English usage, including spelling, grammar, punctuation and vocabulary
Skill in:
  • Organizing work, setting priorities, meeting critical deadlines and following up on assignments with a minimum of direction
  • Using initiative and sound judgment within established guidelines
  • Preparing, processing and timely tracking a variety of records and materials
  • Demonstratinh sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
  • Establishing and maintaining detailed and accurate records and files
  • Researching, compiling and summarizing a variety of information
  • Establishing and maintaining effective working relationships with those contacted in the course of work
  • Understanding and following oral and written directions
  • Ability to type or operate a keyboard with sufficient speed and accuracy to enter data and prepare reports and correspondence in a timely manner using various software such as email, word processing, spreadsheet, databases, and website management
  • Composing correspondence independently or from brief instructions



Additional Information

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces noting "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: social security number, birth date, age, gender, birth place and personal photos.

Current Salary: *3,222 to $3,552 per month to start; seven step schedule to $4,318 per month. Full-time assignment, 12 months per year. Monday through Friday, 7:00 a.m. - 3:30 p.m., with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

*Cabrillo College reserves the right at its discretion to hire classified employees at a higher starting step placement, up to step three, in acknowledgement of an individual's previous job-related experience or factors as may be determined upon submission of appropriate written documentation.

Cabrillo College currently provides a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents.

Each employee hired into a classified position shall contribute to membership dues or service fee or charitable contribution at the current rate of gross salary per month.

Application Process:

**To be considered, each applicant MUST SUBMIT:

  1. Completed Employment Application
  2. Job-related resume
  3. Copy of your current driver's license

** If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis test results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application materials MUST be successfully submitted by 11:59 p.m. on Friday, March 17, 2017.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.

Cabrillo College currently provides full-time employees a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents. Please note: Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Full-time and *part-time classified employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis.

Note: Classified-hourly employees are not eligible for insurance-related benefits or PERS retirement benefits.

Each employee hired into a classified position shall contribute to membership dues, service fee or charitable contribution at the current rate based on gross salary per month.

*Part-time refers to 1,000 hours/125 days or more per fiscal year.



To apply, please visit: http://agency.governmentjobs.com/cabrilloedu/





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