Advertised Salary $11/hr
Posting Number S0001605
Location Ferris State University - Big Rapids
Number of Positions Available 1
FLSA Non-Exempt
Part-time/Full-time Part-time
Position Type Part-Time
Summary of Position Provide administrative, clerical and program support for the Students with Children Program and the SCHOLAR Peer Mentor Program.
Posting Date 02/10/2017
Initial Application Review Date 02/24/2017
Closing Date
Open Until Applicants are Selected, Selected for interview, or Position Filled Yes
Special Instructions to Applicants
Required Qualifications
Required Education High school diploma or GED
Required Work Experience Two years of work experience in an office environment that requires interacting with the public through face-to-face, telephone, and written exchanges.
Required Licenses and Certifications None
Additional Education/Experiences to be Considered
Additional Education/Experiences to be Considered Experience working in a college setting and working with a diverse population. Knowledge of MS Office applications and the ability to learn the Banner System. Experience with planning events.
Duties
Duties
Duties 1. Answer phones/check voicemail/email and refer inquiries from students, faculty, staff and the general public regarding established policies and procedures.
2. Interview, train and direct assigned student employees.
3. Perform general bookkeeping duties.
4. Assist in collecting and synthesizing assessment data.
5. Coordinate departmental functions such as meetings, workshops, events calendar, and seminars by scheduling facilities, preparing agendas, and arranging for services and equipment.
6. Prepare travel requests, vouchers, and reimbursements as requested for program director and staff.
7. Make travel arrangements for program director and staff.
8. Assist director with retrieving banner system information each semester.
9. Assist director with daily, monthly, and/or semester program correspondence.
10. Maintain inventory and order office supplies.
11. Perform routine office procedures such as scheduling and maintaining calendar of director and supporting projects.
12. Make copies and assemble documents for meeting or event preparations.
13. Schedule, advertise, and promote program events via campus wide distribution, community distribution, and social media distribution.
14. Create various reports, create flyers and brochures, mass mailings.
15. Initiate direct pays, purchase orders when needed.
16. Compile receipts, download records, and submit reports in Concur.
17. Input, retrieve, mail merge, and output data utilizing a computer to access various software programs.
18. Oversee purchasing card.
19. Occasionally work evenings and weekends.
20. Run errands on and off campus.
21. Instrumental in planning programs and events.
22. Update department policy and procedures manual as needed.
23. Update program website in conjunction with the University Web Content Manager.
24. Additional duties may be assigned.
Essential/Marginal Essential
Responsibilities / Skills and Abilities
Responsibilities
Responsibilities 1. Reports directly to the Director of Students with Children/ SCHOLAR Program.
2. Maintain the confidentiality of designated information.
3. Direct students and guests to appropriate staff or to appropriate resources.
4. Notify the Director of any student related problems or departmental problems.
5. Communicate with program participants via social media, email, and telephone.
6. Promote events, collaborate with campus and community resources.
7. Maintain records of current and prospective students.
Required Physical Abilities
Required Skills and Abilities
Required Skills and Abilities 1. Operate a variety of standard office machines and equipment such as computer, facsimile, multi-telephone, copier, calculator, etc.
2. Use computer software such as word processing, spreadsheets, powerpoint, database, and publisher.
3. Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
4. Perform basic mathematical operations with accuracy.
5. Input, retrieve, and output information from software programs and systems.
6. Plan, organize and make sound judgments and decisions.
7. Communicate effective with a variety of students, faculty, staff, and visitors in a variety of situations.
8. Interpret student problems and direct students to the proper resource.
9. Ability to lift up to 30 pounds for event preparation and storage.
Documents Needed to Apply Required Documents
- Resume
- Cover Letter
To apply please click here!
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