Job Title:
Human Resources Technician (2 positions)

Posting Number:
0000730

Discipline or Department:
Human Resources

Position Type:
Staff/Classified

Working Title:
Human Resources Technician (2 positions)

Hourly Rate or Monthly Salary:
Starting $4,753 per month

Type of Benefits:
Full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Full Time or Part Time?
Full-Time

Months Per Year
12

Working Hours:
Two regular, full-time positions, 40 hours per week, 12 months per year, on the Oceanside Campus. The individuals selected for these positions will be subject to assignment to any district or authorized facility during any hours of operation.

Special Instructions to Applicants:
APPLICATION PROCEDURE:
If you have not previously passed the MiraCosta College secretarial in-basket test, you are expected to be present on Friday, February 24, 2017, from 2:30 - 4:00 p.m. to take the test. The test will not be given at any other time. Failure to take the test at the appointed time and place will eliminate you from the applicant pool. The test will be held in Rooms 3102 and 3103 on the Oceanside Campus at One Barnard Drive, Oceanside, CA, 92056. A daily parking permit is required and can be purchased for $1.00 at the Parking Office, Bldg. 1100. The test will begin promptly at 2:30 p.m. No one arriving after 2:30 p.m. will be admitted. Please call 760.795.6854 if you have any questions.

If you took the in-basket test within the last six months (after August 24, 2016) and did not pass, you are not eligible to take the test on February 24, 2017.

Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number by 11:59 PM on the closing date:

1.Application for Classified Employment on which you list all relevant experience.

2.A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and representative duties.

3.A current resume summarizing your educational background and experience.

4.Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated above. Unofficial or legible copies are acceptable but must indicate that the degree was awarded, if applicable. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation. If your degree/coursework is from a college or university outside of the United States, you must submit a detailed evaluation from a professional foreign transcript evaluation agency. To view a partial list of agencies, go to http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

NOTE: Do not submit any additional documents as they will be removed.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answer(s) will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the persons selected for these positions is contingent upon the following: successful completion of a pre-placement physical exam at district expense; submission of a current tuberculosis test clearance; proof of eligibility to work in the United States; fingerprint clearance; and Board of Trustees approval.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Under general supervision of the Human Resources Director, perform responsible and moderately complex technical and administrative duties in support of the district's Human Resources department and programs; coordinate the recruitment and hiring process; process personnel requisitions; coordinate faculty equivalency process; perform data entry; track a variety of processes; and perform related duties as assigned.

Representative Duties:
(E) = Essential Job Function)
(E = essential job function)

1. Coordinate the hiring process of district faculty, staff and administrators; monitor for compliance with district and state education code hiring requirements; coordinate with Deans, hiring chairs and committees regarding all phases of the recruitment process; review job descriptions and write, edit and post job announcements; work with Risk Management and Human Resources Analyst or Director to approve position requirements, hiring process and applicant screening; train and advise hiring committee on responsibilities and timelines; perform initial screening of applicants and coordinate equivalency determination process; oversee pre-hire testing; check diversity of applicant and interview pools; coordinate development and distribution of committee interview materials and schedules; and coordinate finalist interviews. (E)

2. Act as primary contact for job applicants with the interview and onboarding process; answer questions and assist with escalated application and minimum qualification questions; schedule interviews; facilitate candidate testing, writing exercises, and demonstrations/presentations. (E)

3. Process personnel requisitions and hiring paperwork for new and returning employees; assemble, distribute and explain hiring information packets including retirement information; coordinate pre-employment required paperwork and processes including scheduling pre-placement physicals, monitoring and reconciling fingerprint and Department of Justice clearance and providing preliminary information to the faculty committee on equivalency requests; verify accuracy of information with third parties and input or update data in the employee database; create and maintain personnel files and records; recommend initial salary placements including validating education and/or experience; and prepare employment contracts. (E)

4. Coordinate evaluation process for administrators; notify employee and supervisor when evaluation is to occur; distribute surveys and forms; monitor process for completion. (E)

5. Create, develop, maintain and update specialized and custom forms, databases, logs, files, records and reports; design, develop and maintain spreadsheets and databases requiring data interpretation and manipulation. (E)

6. Train and provide work direction and guidance to student workers, volunteers and other staff as assigned.

7. Provide backup to other department staff as needed including providing front-desk support.

8. Maintain, order, duplicate and/or distribute a variety of human resources-related handbooks, forms and packets.

9. Perform related duties as assigned.

Knowledge and Abilities
KNOWLEDGE OF:
1. Human resource policies, procedures and practices related to the administration of selection, hiring and benefit programs and related functions.
2. Policies, procedures and processes necessary to screen applicants for minimum qualifications.
3. Guidelines and application of equivalency process.
4. Principles, practices, concepts and techniques used in customer service, public relations and community outreach.
5. Modern office practices, procedures and equipment including computers and applicable software programs.
6. The district's personnel recordkeeping systems, practices and procedures for processing employee and applicant information.
7. Operations, services and activities of a community college district.
8. Provisions of district labor contracts and working conditions manuals.
9. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
10. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.
11. Safety policies and safe work practices applicable to the work.

ABILITY TO:
1. Coordinate the recruitment and selection process through a variety of hiring committees.
2. Explain and process hiring paperwork for new and returning employees.
3. Represent the district and department effectively with other departments, applicants and hiring committees.
4. Understand, interpret and explain the application of policies, procedures and plan provisions pertaining to assigned areas of responsibility.
5. Monitor, calculate and report salary placement and advancement factors.
6. Prepare and maintain accurate and complete files and records.
7. Perform specialized data entry rapidly and with a high degree of accuracy.
8. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.
9. Establish priorities and work effectively and independently with many demands on time.
10. Analyze situations accurately and adopt effective courses of action.
11. Maintain confidentiality of district and personnel files and records.
12. Track statistical information utilizing complex spreadsheets and databases.
13. Communicate effectively, both orally and in writing.
14. Understand and follow written and oral instructions.
15. Operate a computer and standard business software.
16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
17. Establish and maintain effective working relationships with all those encountered in the course of work.

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. An associate's degree or the equivalent. (To view MiraCosta College's equivalency guidelines for classified positions go to http://www.miracosta.edu/administrative/hr/downloads/Equivalency_Guidelines_for_Classifie d_Positions.pdf.)

2. One year of related work experience in human resources. (IMPORTANT: For work experience, "one year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.)

3. Passing score on the MiraCosta College secretarial in-basket test.

Desirable Qualifications:
1. Human resources experience in a public agency.

2. Experience using PeopleSoft and/or PeopleAdmin.

3. Employee relations experience.

Licenses and Other Requirements:
A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Physical Effort:
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

Posting Date:
01-31-2017

Closing Date:
02-22-2017

Human Resources Contact Information
jobs@miracosta.edu or 760.795.6854

EEO Statement:
MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment which affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college's commitment to diversity, equity and inclusion is expressed in the policy found at http://www.miracosta.edu/officeofthepresident/board/downloads/3400BP-Diversity-Equity-Inclusion-Adopted4-6-16.pdf

About MiraCosta:
MISSION STATEMENT AND INSTITUTIONAL GOALS:
The MiraCosta Community College District mission is to provide superior educational opportunities and student-support services to a diverse population of learners with a focus on their success. MiraCosta offers undergraduate degrees, university-transfer courses, career- and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

Goal I. MiraCosta Community College District will become a vanguard educational institution committed to innovation and researched best practices, broad access to higher education, and environmental sustainability.

Goal II. MiraCosta Community College District will become the institution where each student has a high probability of achieving academic success.

Goal III. MiraCosta Community College District will institutionalize effective planning processes through the systematic use of data to make decisions.

Goal IV. MiraCosta Community College District will demonstrate high standards of stewardship and fiscal prudence.

Goal V. MiraCosta Community College District will be a conscientious community partner.

THE DISTRICT, STAFF AND STUDENTS:
The MiraCosta Community College District is one of California's 113 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley. The single college district is governed by a seven-member Board of Trustees who are elected from each of the district's seven communities.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities. Beginning in Fall 2017 the college will offer a Bachelor of Science degree in Biomanufacturing.

The college's fee-based Community Education program provides a wide variety of classes, workshops, and excursions. Tuition-free, noncredit classes also present a variety of learning opportunities at the Community Learning Center and throughout the community.

MiraCosta College partners with the North San Diego Small Business Development Center, which provides service to all of North San Diego and Imperial Counties.

MiraCosta College employs 198 full-time faculty, 351 regular classified staff, 13 classified administrators and 15 academic administrators. An additional 606 associate faculty teach in the credit and noncredit programs, and about 150 educators or contract staff provide community education and workforce development activities. MiraCosta students are diverse, including representation from all of California's major racial/ethnic groups and ages. The college has been designated as a Hispanic Serving Institution (HSI) and a military-friendly organization. The credit student population is approximately 33% Hispanic, 8% Asian, 4% African American, and 7% two or more races. Diversity is also evidenced by student-veterans, re-entry students, individuals with disabilities, international students, and LGBTQIA. The district boasts a long history of commitment to collegiality, civility, and mutual respect.

THE SITES:
The district consists of three campus sites, plus the Technology Career Institute, and robust online education offerings.

The Oceanside Campus houses a comprehensive public community college, offering credit, career technical and noncredit courses. In the 2016 academic year, the college offered general education credit courses that applied toward 62 degrees, 51 Certificates of Proficiency and 59 Certificates of Achievement. Noncredit classes tailored for older adults and community education courses are also offered on this campus. The majority of the district's students attend the Oceanside Campus, approximately 10,500 students.

The San Elijo Campus is positioned as the district's transfer-focused site and offers a wide range of credit courses leading to transfer and almost 40 associate degrees and career certificates. Each semester, more than 200 sections are offered on this campus to a student body of over 3,000 students, with support services in tutoring, counseling, library, wellbeing, and student activities. A rich variety of community services courses are also offered year round at the San Elijo Campus.

The Community Learning Center (CLC) serves approximately 2,500 students, and hosts a wide variety of noncredit programs, including English as a second language, the Adult High School Diploma Program, classes for older adults, health classes, parenting, and classes for those who are physically and mentally challenged. The center also houses the Cisco Networking Academy, which prepares students for computer industry certifications. Credit courses that fulfill general education requirements are also offered at this site. The credit courses offered at the CLC are intended to support students' transition from noncredit to credit enrollment.

The Technology Career Institute & Small Business Development Center relocated to central Carlsbad in March 2015. It offers classes and certificate programs to skilled workers in industries such as high-tech manufacturing, maritime technology, and biotech manufacturing, and provides resources, workshops, and leadership programs for small businesses.

MiraCosta College began offering online courses in 1995. The district typically offers approximately 200 fully online class sections each semester, with another 100 sections offered partially online, serving about 6,000 students.

ACCREDITATION:
MiraCosta College is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges, 10 Commercial Boulevard, Suite 204, Novato, CA 94949, 415.506.0234, an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education and approved by the California State Department of Education Office of Private Post-Secondary Education for training veterans and other eligible persons under the provisions of the GI Bill of Regulations. The University of California, California State Universities, and private universities of high rank give credit for transfer courses completed at MiraCosta College.

MiraCosta College is approved by the following: California State Board of Registered Nursing, Commission on Accreditation of Allied Health Education Programs, State Board of Vocational Nurse and Psychiatric Technicians, California Department of Public Health Aide and Technician Certification Section, Commission on Peace Officer Standards and Training, National Certification Board for Therapeutic Massage and Bodywork, Accrediting Commission for Schools, California State Department of Education, University of California.

THE AREA:
Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Interstate 5, Amtrak, and Carlsbad regional airport provide easy access to either metropolis and to Mexico. The district, which extends 25 miles along the Pacific Ocean from Camp Pendleton Marine Corps Base to the city of San Diego, attracts diverse ethnic and socioeconomic populations who live in urban and suburban communities. The intellectual environment is enhanced by the college's proximity to the University of California San Diego, California State University San Marcos, and other institutions of higher education. Along with numerous theaters, galleries, and museums, residents enjoy a moderate, year-round climate, which provides many opportunities for outdoor activities.

Clery Act:
As per the Clery Act of 1998, the campus security report can be found at http://www.miracosta.edu/studentservices/police/downloads/safety_report.pdf

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