ESSENTIAL DUTIES AND RESPONSIBILITIES: The Events Manager will serve as the main liaison between the events department and the Academic Residencies team. This includes assisting with site selection, event logistics, contract negotiations, inventory, and budget management. Your success will be measured via the outcomes of the event performance; event quality, cost efficiencies, collaboration with key stakeholders throughout the university.
OTHER DUTIES AND RESPONSIBILITIES:

• Maintain a close relationship with the Academic Residencies to coordinate all event logistics and student capacities.
• Respond to student questions via email and phone
• Oversees, track and report on event expenditures
• Review and Process invoices.
• Determine scheduling and staffing for all events.
• Ensure monthly accruals are completed in a timely manner.
• Identify, investigate, propose, and implement cost reduction opportunities.
• Negotiate and book event space including food and beverage, audiovisual equipment; manage event contracts
• Review contracts and assigned program space.
• Research, identify and recommend site locations for prospective student events working with a third party provider, Conference Direct.
• Work closely with marketing department on promotional needs throughout the department.
• Collaborate with key stakeholders to ensure optimal execution of events across all functional areas including commencement, residencies, and marketing and alumni relations.
• Collaborate on the development of event marketing plans to maximize event performance
• Perform other duties and responsibilities that management may deem necessary from time to time.

External Requirements
EDUCATION and/or EXPERIENCE:

• Bachelor's degree required with 1 year of management experience preferred
• 3 years of events or event planning experience, preferred
• 2 years of contracting, site selection experience, preferred
• Strong written and verbal communication skills
• Working knowledge of Excel, PowerPoint and Microsoft office
• Ability to communicate vision both upwardly and parallel
• Ability to multitask in high past fast turn-around environment
• Effective in meeting deadlines with management and key internal stakeholders.
• Ability to manage multiple events
• Ability to work effectively within a team environment
• Comfortable analyzing and reporting data
• Proficient in Microsoft Office Suite. Familiarity with PowerPoint and Cvent event management preferred
• Ability and willingness to travel to event locations; approximately 40% travel - some on weekends and holidays
  

Job Category
Marketing

State/Province/Region
MN

Country
United States

Position Type
Staff

Employment Type
Regular

Job Type
Full Time

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