Function:

This position is responsible for the, entry and maintenance of the College investments, and preparation of other account reconciliations and analysis. This position tracks fixed asset additions, accounts for fixed asset inventory tags, and entry into the fixed asset system. Responsible for all duties relating to Accounts Payable including accurate and timely payment encompassing proper back-up supporting the accounts payable packet. Also includes contact with vendors and with staff for outstanding receiving documents and invoices. Incorporate the paperless methodology in conformity with Accounts Payable procedures.

This position is responsible for the accurate entry of general journal entries and budget journal entries into the accounting system. Responsible for gathering grant backup needed for the monthly grant reimbursements. This position aides in the maintenance of accurate fiscal records on behalf of the ECC grant programs. Responsible for reconciliation of the Foundation bank accounts and investment reports.

Essential Responsibilities:

1. Reconcile all investment accounts of the College, including the College Foundation on a monthly basis. Prepare the investment schedule for the Board of Trustees and the investment report for the foundation.

2. Prepare general ledger account reconciliations as required and related journal entries; including analyzing and journal entry preparation for inter-company charges

3. Monitor outstanding checks, follow up on uncashed items, and work with the appropriate department for re-issuance or voiding.

4. Audit invoices/manual vouchers for purchase order/blanket purchase order number, from beginning to end of process.

5. Perform data entry for invoices/manual vouchers.

6. Utilize Image Now process for the College's paperless invoice system.

7. Process incoming mail, including the scanning and processing of paper invoices and statements.

8. Track fixed assets.

9. Monitor cash flow information and prepare daily report.

10. Prepare and analyze monthly reimbursements and quarterly status reports for disbursement to the appropriate grant agencies.

11. Track the costs and prepare reports on College projects.

12. Answer inquiries from management, staff and students.

Essential Responsibilities Continued:

Other Responsibilities:

1. Assist auditors as required.

2. Aid in the preparation of the budget process.

3. Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:

Does Not Supervise

Physical Demands:

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Quiet conditions.

Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:

Office

Required Qualifications:

1. Associate degree (AA) in Accounting from a two year college or technical school.

2. Two years general accounting experience.

3. Experience with automated accounting systems and processing procedures.

4. Proficiency with Microsoft Office Suite, including Word and Excel.

5. Demonstrated ability to work in a team environment and to promote concepts of financial
accountability with peers, faculty and staff.

6. Attention to detail, accuracy and follow up.

7. Flexibilty to establish a consistent schedule between 8AM & 5PM

Desired Qualifications:

Special Instructions to Applicants:

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 12/14/2016 will receive full consideration.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:

Cover Letter/Letter of Application
Resume/Curriculum Vitae
To apply please click here!