Administrative Executive Assistant - Humanities and Social Sciences
The College of Staten Island The City University of New York

The College of Staten Island seeks applications for the position of
Administrative Executive Assistant Humanities and Social Sciences

GENERAL DUTIES: Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
  
• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.
  
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
  
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
  
• Procures required internal and external resources and services and manages their utilization.
  
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
  
• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

CAMPUS SPECIFIC INFORMATION: Assist Dean in coordinating Accreditation efforts

• Assist Dean in coordinating Dean's List and other ceremonies
  
• Administer budget, as approved by Dean
  
• Coordinate New Chairs Orientation
  
• Work with Provost's Office to closely monitor timing and completion of P&B materials, keeping Dean constantly informed of status

Student Support

• As instructed and assigned by the Dean, sign off on Overtally, Independent Study, and Credit Overload forms in the Dean's absence

Overload Requests

• Track and conduct preliminary analysis for Dean
  
• Identify increases/decreases and correlate with leaves and section offerings
  
• Organize and attend monthly Divisional Chair Meetings
  
• Draft memos; prepare announcements; solicit agenda items; draft agenda; take and distribute minutes

Faculty Profiles - CSI Webpage

• Collect and review faculty profiles, including updates, prior to posting on the College website
  
• Coordinate with Chairs, faculty, and OIT to ensure all web pages are current and complete

CUNY Scholarship Report

• Collect and prepare the faculty scholarship information for the yearly CUNY Scholarship Report

Special Projects as Assigned (For example)

• Gather faculty travel plan requests and prepare report for the Dean; gather and organize data for faculty recognition; identify usage details of reassign time; support LGBT faculty and staff meeting
  
• Assist in coordinating development of New Chairs Handbook
  
• Perform Urban 13 Benchmarking data collection and preliminary analysis
  
• Gather data for Department needs and "Wish Lists"

MINIMUM QUALIFICATIONS: Bachelor's Degree and four years' relevant experience required.

OTHER QUALIFICATIONS: Master's degree preferred. Previous experience in a higher education administrative office desirable.

COMPENSATION: Salary range: $42,873 - $74,133, commensurate with education and experience.

BENEFITS: CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY: To apply, please go to www.cuny.edu; select Employment, then Job postings on line. Look for job id # 3154. Please attach your resume, cover letter and names and addresses of three references. If you are experiencing difficulty applying on-line please contact Human Resources at humanresources@csi.cuny.edu.

CLOSING DATE: August 9, 2010

EQUAL EMPLOYMENT OPPORTUNITY: The City University of New York is an Equal Opportunity Employer which complies with all applicable laws and regulations, and encourages inclusive excellence in its employment practices.