Chippewa Valley Technical College
Part-time Office Assistant
Position Summary: Under the leadership of the Campus Manager and in cooperation with the Campus Assistant, registers students, assists customers, and performs other general clerical functions.
Responsibilities/Expectations/Accountability/Duties:
The following duties are normal for this position. These are not to be construed as exclusive or allinclusive. Other duties may be required and assigned.
• Demonstrates commitment to customer service standards
• Greets and assists students and other customers, schedules appointments, answers telephones.
• Assists students with registration and provides general course offering information.
• Communicates changes in class schedules.
• Performs general clerical functions, and provides basic clerical assistance to staff.
• Processes a variety of forms, collects and records fees.
• Responsible for building access and security.
• Relate successfully with students and staff of diverse cultural, social or educational backgrounds
• May direct activities of work study students
Necessary Knowledge, Skills and Abilities:
• Knowledge of general office policies and procedures.
• Knowledge of English grammar, usage, and spelling.
• Computer skills including Microsoft Office Suite software and ability to operate other office equipment.
• Proficient skills in Excel, Word and Access preferred.
• Ability to create and maintain mail mergers, tables and charts in Microsoft Office Suite products.
• Candidate should be very detail oriented and possess excellent organizational skills.
• Ability to keep accurate records and prepare detailed reports.
• Ability to communicate effectively in person or orally and in writing with external and internal customers, college faculty, staff, and students.
• Ability to assist with marketing development such as flyers, brochures and mailings
• Ability to work as a member of a team.
• Employment with CVTC is contingent upon successful completion of background check(s).
Necessary Training and Experience:
• High school diploma
• Post-secondary training in related specialized courses
• One year of related experience.
• In evaluating candidates for this position, the College may consider a combination of education, training, and experience that provides the necessary knowledge, skills, and abilities to perform the duties of the position.
Position Details
Expected Start Date: As soon as possible
Position Status: Part-time, non –union position working during the school year only (August – June)
Location: This position is located at the Menomonie Campus.
Work Hours: Approximately 10 hours per week. Hours will not exceed 17.5 on any given week. Work schedule anticipated to include 2 nights per week, scheduled sometime between the hours of 6:30-9:30 pm Monday – Thursday, and Saturday morning hours 7:45 am-1:00pm (when classes are scheduled). This position is customer-focused and will require the ability to adjust hours as necessary to meet customer needs.
Salary: The hourly rate for this position is $14.62 based upon Pay Grade E, Step 1 of the 2009-2010 Staff and Clerical Federation Salary Schedule.
Benefits:
• Life insurance (pro-rated premium)
• Wisconsin Retirement System
• This position is not eligible for health or dental insurance.
Application Process:
APPLICATION MATERIALS REQUESTED TO BE RECEIVED BY 4:00 PM FRIDAY, JULY 16TH, 2010
A CVTC Application for Employment form, cover letter, resume and transcripts are requested. Copies of transcripts are acceptable during application process. Upon hire official transcripts of all undergraduate and professional education may be required. Obtain a CVTC Application for Employment form on-line by contacting:
www.cvtc.edu/employment
Human Resources
Chippewa Valley Technical College
620 West Clairemont Avenue
Eau Claire, WI 54701-6162
Fax: 715-833-6451
Chippewa Valley Technical College is an Equal Opportunity/Access Employer and Educator.
In compliance with the Americans with Disabilities Act, the College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
We are seeking individuals who are creative, open to change and new methods of work practices, and willing to promote the College's vision and mission in a customer-oriented, participatory environment. Individuals who value commitment, collaboration, trust, respect, excellence, and accountability are encouraged to apply.
Mission Statement
Chippewa Valley Technical College delivers superior, progressive technical education which improves the lives of students, meets the workforce needs of the region, and strengthens the larger community.
Vision Statement
Chippewa Valley Technical College will be a dynamic community partner dedicated to adding value through learning and student success.
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